Email Replacement Survey 110513
VIEWED
1047
STARTED
670
COMPLETED
648
COMPLETION RATE
96.72%
DROP OUTS
22
TIME TO COMPLETE
7 mins
1. After viewing the video above, what features of Microsoft 365 are you planning to use in your job?
Answer Count Percent
20% 40% 60% 80% 100%
  Email 659 17.45%
  Calendaring 584 15.46%
  Contacts (address book) 584 15.46%
  Task Management (To Do's) 351 9.29%
  Instant messaging (Lync feature) 349 9.24%
  Video collaboration (Lync feature) 183 4.85%
  Presence awareness (Lync feature) 86 2.28%
  Skydrive (feature similar to DropBox and Google Drive that provides file storage in the cloud) 317 8.39%
  Document sharing (Team Site) 380 10.06%
  Improved security 228 6.04%
  Other 56 1.48%
Total 3777 100 %
1. After viewing the video above, what features of Microsoft 365 are you planning to use in your job? - Text Data for Other
11/13/2013 17473292 Hoping for a convenient, functional, intuitive Android app to accompany the switch over.
11/13/2013 17473046 Invites to speakers and or group meetings. Will we be able to keep the old documents we have now on lotu notes?
11/12/2013 17470672 I use a MAC I heard that many of the features will not be available to me. I am very disappointed that the University would not consider that when choosing a platform, especially when our students already use Google. I feel this is very short sited and only looking at the benefits for a few, instead of the whole. We are an educational facility and and should be keeping up with technology and not making it more difficult for those who use MACS. What kind of message are we sending? Sounds like to my you are not going to open up a can of worms because now those that have to use MACS are going to suffer the ramifications of Administrators who are going to be upset that some of there employees will not be able to participate in some features they feel are important. My question? Are you trying to eliminate all MACS on Campus or just cause hardship for others. I know you have heard these concerns from across campus and yet you still choose to have a system that not everyone can use. Very Very disappointed!!!
11/12/2013 17469715 I haven't done anything else on this list so I don't know.
11/12/2013 17468407 Microsoft Suite: Powerpoint, Excel, Word, Access
11/12/2013 17468320 Wish we were going with Google.
11/12/2013 17468258 If it is replacing Lotus Notes, then I'll need to use it for everything I use Lotus Notes for.
11/12/2013 17467995 We are retired but would like to continue using the above
11/12/2013 17468123 resource scheduling
11/12/2013 17467982 We are retired but woul like to use the above features
2. What features do you currently use within Lotus Notes (please check all that apply)?
Answer Count Percent
20% 40% 60% 80% 100%
  Email 652 24.61%
  Calendaring (meetings, delegation, reminders, appointment handling) 548 20.69%
  Address Book (contact list, group creation) 535 20.2%
  To Do's 157 5.93%
  Resource Scheduling (Meeting & Room Scheduling) 316 11.93%
  Manage multiple Accounts (your account plus department and/or shared account) 168 6.34%
  Time Off Management System 237 8.95%
  Other 36 1.36%
Total 2649 100 %
2. What features do you currently use within Lotus Notes (please check all that apply)? - Text Data for Other
11/13/2013 17473621 I'm off campus. My Lotus Notes email is forwarded to my host institution email address which serves as my professional email address.
11/12/2013 17468571 I don't currently have Lotus Notes
11/12/2013 17467995 History; Folders
11/12/2013 17468109 Change Management
11/12/2013 17468060 Records Room Calendar email
11/12/2013 17467936 As an adjunct I don't use these features since I have limited access to department meetings, etc. I am 3.5 hours from the Ferris main campus.
11/11/2013 17463320 Archive
11/10/2013 17460302 As little as possible
11/09/2013 17458937 UWN (Ditto)
11/09/2013 17457329 i dont use lotus notes at all cant access it even
3. Please rank your topics in priority order for training purposes (1 most important to 7 least important):
Average Rank 1 2 3 4 5 6 7
Email 1.27
Calendaring (meetings, delegation, reminders, appointment handling) 2.36
Address Book (contact list, group creation) 3.48
To Do's 5.1
Resource Scheduling (Meeting & Room Scheduling) 4.78
Manage multiple Accounts (your account plus department and/or shared account) 5.57
Time Off Management System 5.44
Data Table
Email 588 89.91% 32 4.89% 8 1.22% 3 0.46% 7 1.07% 6 0.92% 10 1.53%
Calendaring (meetings, delegation, reminders, appointment handling) 38 5.81% 440 67.28% 112 17.13% 40 6.12% 16 2.45% 5 0.76% 3 0.46%
Address Book (contact list, group creation) 2 0.31% 115 17.58% 300 45.87% 113 17.28% 67 10.24% 43 6.57% 14 2.14%
To Do's 2 0.31% 8 1.22% 52 7.95% 178 27.22% 169 25.84% 110 16.82% 135 20.64%
Resource Scheduling (Meeting & Room Scheduling) 9 1.38% 14 2.14% 83 12.69% 156 23.85% 194 29.66% 138 21.1% 60 9.17%
Manage multiple Accounts (your account plus department and/or shared account) 8 1.22% 27 4.13% 36 5.5% 71 10.86% 94 14.37% 209 31.96% 209 31.96%
Time Off Management System 7 1.07% 18 2.75% 63 9.63% 93 14.22% 107 16.36% 143 21.87% 223 34.1%
4. How do you access Lotus Notes (please check all that apply)?
Answer Count Percent
20% 40% 60% 80% 100%
  Lotus Notes Client 558 38.4%
  Web Browser 510 35.1%
  University Issued Mobile Device 177 12.18%
  Personal Mobile Device 187 12.87%
  Other 21 1.45%
Total 1453 100 %
4. How do you access Lotus Notes (please check all that apply)? - Text Data for Other
11/13/2013 17473621 I don't
11/12/2013 17469690 iPad
11/12/2013 17468571 I don't currently use lotus notes
11/11/2013 17466058 Forward all mail to iCloud
11/11/2013 17463047 None of my devices have the traveler client.
11/09/2013 17457329 i dont
11/08/2013 17454354 tablet
11/07/2013 17445706 Only when absolutely no other option exists.
11/06/2013 17441851 i dont
11/06/2013 17440879 Home version
5. What mobile devices do you use to access Lotus Notes (please check all that apply)?
Answer Count Percent
20% 40% 60% 80% 100%
  iPhone 188 38.21%
  iPad 155 31.5%
  Blackberry 18 3.66%
  Android 87 17.68%
  Surface 14 2.85%
  List your device(s) if it is not above 30 6.1%
Total 492 100 %
5. What mobile devices do you use to access Lotus Notes (please check all that apply)? - Text Data for List your device(s) if it is not above
11/12/2013 17468587 Nokia Microsoft Phone
11/12/2013 17468585 kindle
11/12/2013 17468213 Tablet
11/12/2013 17468168 Windows Phone
11/12/2013 17468075 kindle fire
11/07/2013 17444906 Windows Phone
11/06/2013 17442419 iPad
11/06/2013 17440971 desk top
11/06/2013 17440729 Verizon 3G
11/06/2013 17440095 Droid phone
6. What is your preferred method of training when learning a new product?
Answer Count Percent
20% 40% 60% 80% 100%
  Instructor - Classroom Hands On 144 45.43%
  Video Series 58 18.3%
  Webinar 34 10.73%
  Online Learning Courses 56 17.67%
  Other 25 7.89%
Total 317 100 %
6. What is your preferred method of training when learning a new product? - Text Data for Other
11/12/2013 17470741 none
11/12/2013 17469690 Preference is hands-on w/instructor IVE NEVER HAD THIS FOR MY NEW DEVISES AND THIS HAS PROVEN UNFORTUNATE TO USER. I prefer a video series AND hands on instructor so I can ask questions and/or learn from others
11/11/2013 17463905 Quick Reference cards or At-A-Glance type support materials.
11/11/2013 17463047 Experimentation, written how-to's if I get stuck.
11/07/2013 17448265 on my own
11/07/2013 17445913 Self taught
11/07/2013 17444986 Quick Help Guides
11/06/2013 17442546 on my own
11/06/2013 17440410 lucid written instructions
11/06/2013 17440325 explore
7. Have you used the archiving option in Lotus Notes?
Answer Count Percent
20% 40% 60% 80% 100%
  Yes 208 65.62%
  No 81 25.55%
  Not Sure 28 8.83%
Total 317 100 %
8. What is your primary role at the University?
Answer Count Percent
20% 40% 60% 80% 100%
  Executive & Divisional Leadership (Associate/Assistant VP, Dean, VP, Provost, President) 22 6.94%
  Managerial Leadership (Director, Department Head, etc.) 74 23.34%
  Faculty 68 21.45%
  Staff 144 45.43%
  Other – Student Employee, Affiliate (Volunteer), Emeriti 9 2.84%
Total 317 100 %
8. What is your primary role at the University? - Text Data for Other – Student Employee, Affiliate (Volunteer), Emeriti
11/12/2013 17469177 emeriti
11/12/2013 17468587 Non Teaching Faculty
11/12/2013 17468188 Emeritus
11/07/2013 17448265 Emeriti
11/06/2013 17442503 Emerti
11/05/2013 17438227 Emeriti
11/05/2013 17437682 Emeriti
11/05/2013 17436862 Grounds Supervisor
11/05/2013 17436811 Assistant Director for Off Campus CJ