Email Replacement Survey 110513
VIEWED
1047
STARTED
670
COMPLETED
648
COMPLETION RATE
96.72%
DROP OUTS
22
TIME TO COMPLETE
7 mins
1. After viewing the video above, what features of Microsoft 365 are you planning to use in your job?
Answer Count Percent
20% 40% 60% 80% 100%
  Email 659 17.45%
  Calendaring 584 15.46%
  Contacts (address book) 584 15.46%
  Task Management (To Do's) 351 9.29%
  Instant messaging (Lync feature) 349 9.24%
  Video collaboration (Lync feature) 183 4.85%
  Presence awareness (Lync feature) 86 2.28%
  Skydrive (feature similar to DropBox and Google Drive that provides file storage in the cloud) 317 8.39%
  Document sharing (Team Site) 380 10.06%
  Improved security 228 6.04%
  Other 56 1.48%
Total 3777 100 %
2. What features do you currently use within Lotus Notes (please check all that apply)?
Answer Count Percent
20% 40% 60% 80% 100%
  Email 652 24.61%
  Calendaring (meetings, delegation, reminders, appointment handling) 548 20.69%
  Address Book (contact list, group creation) 535 20.2%
  To Do's 157 5.93%
  Resource Scheduling (Meeting & Room Scheduling) 316 11.93%
  Manage multiple Accounts (your account plus department and/or shared account) 168 6.34%
  Time Off Management System 237 8.95%
  Other 36 1.36%
Total 2649 100 %
3. Please rank your topics in priority order for training purposes (1 most important to 7 least important):
Average Rank 1 2 3 4 5 6 7
Email 1.27
Calendaring (meetings, delegation, reminders, appointment handling) 2.36
Address Book (contact list, group creation) 3.48
To Do's 5.1
Resource Scheduling (Meeting & Room Scheduling) 4.78
Manage multiple Accounts (your account plus department and/or shared account) 5.57
Time Off Management System 5.44
Data Table
Email 0 0% 588 89.91% 0 0% 32 4.89% 0 0% 8 1.22% 0 0% 3 0.46% 0 0% 7 1.07% 0 0% 6 0.92% 0 0% 10 1.53%
Calendaring (meetings, delegation, reminders, appointment handling) 0 0% 38 5.81% 0 0% 440 67.28% 0 0% 112 17.13% 0 0% 40 6.12% 0 0% 16 2.45% 0 0% 5 0.76% 0 0% 3 0.46%
Address Book (contact list, group creation) 0 0% 2 0.31% 0 0% 115 17.58% 0 0% 300 45.87% 0 0% 113 17.28% 0 0% 67 10.24% 0 0% 43 6.57% 0 0% 14 2.14%
To Do's 0 0% 2 0.31% 0 0% 8 1.22% 0 0% 52 7.95% 0 0% 178 27.22% 0 0% 169 25.84% 0 0% 110 16.82% 0 0% 135 20.64%
Resource Scheduling (Meeting & Room Scheduling) 0 0% 9 1.38% 0 0% 14 2.14% 0 0% 83 12.69% 0 0% 156 23.85% 0 0% 194 29.66% 0 0% 138 21.1% 0 0% 60 9.17%
Manage multiple Accounts (your account plus department and/or shared account) 0 0% 8 1.22% 0 0% 27 4.13% 0 0% 36 5.5% 0 0% 71 10.86% 0 0% 94 14.37% 0 0% 209 31.96% 0 0% 209 31.96%
Time Off Management System 0 0% 7 1.07% 0 0% 18 2.75% 0 0% 63 9.63% 0 0% 93 14.22% 0 0% 107 16.36% 0 0% 143 21.87% 0 0% 223 34.1%
4. How do you access Lotus Notes (please check all that apply)?
Answer Count Percent
20% 40% 60% 80% 100%
  Lotus Notes Client 558 38.4%
  Web Browser 510 35.1%
  University Issued Mobile Device 177 12.18%
  Personal Mobile Device 187 12.87%
  Other 21 1.45%
Total 1453 100 %
5. What mobile devices do you use to access Lotus Notes (please check all that apply)?
Answer Count Percent
20% 40% 60% 80% 100%
  iPhone 188 38.21%
  iPad 155 31.5%
  Blackberry 18 3.66%
  Android 87 17.68%
  Surface 14 2.85%
  List your device(s) if it is not above 30 6.1%
Total 492 100 %
6. What is your preferred method of training when learning a new product?
Answer Count Percent
20% 40% 60% 80% 100%
  Instructor - Classroom Hands On 144 45.43%
  Video Series 58 18.3%
  Webinar 34 10.73%
  Online Learning Courses 56 17.67%
  Other 25 7.89%
Total 317 100 %
7. Have you used the archiving option in Lotus Notes?
Answer Count Percent
20% 40% 60% 80% 100%
  Yes 208 65.62%
  No 81 25.55%
  Not Sure 28 8.83%
Total 317 100 %
8. What is your primary role at the University?
Answer Count Percent
20% 40% 60% 80% 100%
  Executive & Divisional Leadership (Associate/Assistant VP, Dean, VP, Provost, President) 22 6.94%
  Managerial Leadership (Director, Department Head, etc.) 74 23.34%
  Faculty 68 21.45%
  Staff 144 45.43%
  Other – Student Employee, Affiliate (Volunteer), Emeriti 9 2.84%
Total 317 100 %