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  5. Siebel 4.0-2 Change Management Questionnaire - COP
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Siebel 4.0-2 Change Management Survey Questionnaire
This questionnaire is part of a dissertation research project conducted by Jenny Streeter as part of an Advanced Diploma in Human Resources Management. This questionnaire is focused primarily on the way in which the change affecting people during the implementation of Fair and Sustainable was managed by HMP Grendon and Springhill.

There are 12 questions in this survey and it will take no longer than 10 minutes to complete the questionnaire.

Your survey responses will be strictly confidential and data from this research will be reported only in the aggregate. Your information will be coded and will remain confidential. Please make your answer by selecting the neccesary box or button, or entering an answer in the text box, where applicable.

Thank you very much for your time and support.
 
 
1. Which Grade Band are you in? (please select as applicable)
*  
 
Band 2-4 Operational
 
Band 2-4 Non Operational
 
Band 5
 
Band 6-8 Operational
 
Band 6-8 Non Operational
 
Band 9 and above
 
Other (please specify)
 
 
2. How long have you been working at HMP Grendon and Springhill
*  
 
Up to 12 months
 
12 months- 3 years
 
3 Years+
 
3. What is your current job status?
*  
 
Full Time Employee (FTE)
 
Contractor (i-)
 
Agency
 
Other (please specify)
 
 
4. Are you familiar with the term of Change Management in how it relates change affecting people?
*  
 
 
5. Which of these statements best applies to how change is managed at HMP Grendon and Springhill?
 
 
HMP Grendon and Springhill exists in a state of rapid and continuous change
 
HMP Grendon and Springhill evolves through long periods of stability with short bursts of fundamental change
 
Departments within HMP Grendon and Springhill deal with change incrementally and separately
 
HMP Grendon and Springhill is constantly undergoing small changes
 
Other (please specify)
 
 
6. Please select how applicable each of these statements are in describing the management of change affecting your job role?
Strongly Agree Agree Neutral Disagree Strongly Disagree Prefer not to say
Good ideas for change are hidden and used for personal agendas
Conflicts within the change are looked for and try to be solved
There are long periods of planning before the change is delivered
Involvement in the change project before delivery takes place
Change projects create resistance which has to be broken
There are delays in the timescales that are set in the change project
The project lead for the change is known and project champions aid the planning and implementation
There are logical reasons for change which are visible and the goals are transparent
Communications about the change are timely and relevant
The process of implementation for the change is flexible and reactive
Strongly Agree Agree Neutral Disagree Strongly Disagree Prefer not to say
Communication about the change is limited to only those directly concerned with the project
Those concerned with the outcome of the change project take part in planning
The implementation of the change within your role is managed solely by MSUK
Training is inadequate leaving unanswered questions about the change
Management teams have sometimes a lack of consequence and consistency in regards to the change
Change is expected without being linked to incentives
 
 
7. Which of these statements best describes the Siebel 4.0-2 project?
*  
 
The Siebel 4.0-2 project is managed within a set timeframe with clear objectives and methods that were communicated in advance, and managed in a controlled way
 
The Siebel 4.0-2 is a dynamic project which changes in timescales and deliverables. It has focus on contingency which appreciates the complexity of issues
 
The Siebel 4.0-2 project is a combination of the above two statements but not necessarily in equal proportion
 
Other (please specify)
 
 
8. Which of the below statements best applies to how you feel the Siebel 4.0-2 project is managed?
Strongly Agree Agree Neutral Disagree Strongly Disagree Prefer not to say
* Key implementation personnel are chosen, put in charge and left unchanged
* Once the implementation has taken place, user involvement in the project begins
* Wide timescales for the implementation deliverables are set and goals and are met
* Implementation communications are open and readily available
* The reasons for change are unclear and there are different views of the goals of the implementation
* Incentives are linked with the implementation to aid the process of change
* Corporate Headquarters and EMEA direct the implementation of the CRM system with MSUK having no control
* Conflicts within the implementation are avoided
* The CRM strategy, system design and processes are determined completely outside of MSUK’s control
* Ideas are openly communicated and encouraged within the implementation
Strongly Agree Agree Neutral Disagree Strongly Disagree Prefer not to say
* Training is frequently given with supporting materials creating confidence with the system and the processes
* Communications about the implementation are not given in advance and not relevant
* The direction of the implementation is influenced by resistance
* There are predetermined guidelines for how the system implementation is to be managed and these are followed
* Each release begins with no anticipated planning
* Implementation leadership is unclear and CRM champions are not utilised effectively
 
9. Please rank these requirements about change in order of importance to you, from 1 to 9.
* (1 = most important; 9 = least important)
Feeling that everyone is focused on the same goals and objectives
Understanding why change is happening and why it is necessary
Awareness of who is ultimately responsible for the project
Knowing the project recognises organisation wide dependencies and gives caution to people, process and infrastructure
Appreciation of how the change will take place and be effectively communicated
Conscious that key individuals are involved in the project
Having assistance from the project owners, project infrastructure, training specialist to create a supportive environment
Being able to take ownership and influence details of the change
Recognise the project is being implemented by people with the necessary core skills in a clearly defined and tracked manner
 
 
 
 
   
 
 
For clarification please click the help icon
   
 
12. Have you participated in a Customer Relationship Management (CRM) implementation prior to Siebel 4.0-2?
*  
 
Yes
 
No
 
 
 
   
 
 
 
   
 


Thank you very much for your support, it is greatly appreciated

Please contact Mark Hambling at [email protected] or [email protected] if you have any questions regarding this survey.
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