As such, the Clerkâs Offices within local governments are responsible for designing and implementing a file classification system (FCS) that will not only meet their individual needs but also ensure that information is captured and retained in a structured manner for the âlife-cycleâ�? of the document. Consequently through a working group known as the âMunicipal Officers Associationâ�? (referred to as MOA), the Clerks offices within British Columbia (BC) have collectively developed a file classification system.
A large majority of the municipal government institutions in BC have chosen âHummingbird 2004 â DM â�? (formerly known as âPC Docsâ�?) as their Electronic Document Management System (EDMS). As an independent consultant, I have worked directly with a number government bodies within BC and will therefore utilize contacts gained in both their Clerks Offices and their Information Technology (IT) departments to facilitate research for this project.