{"id":108599,"date":"2020-08-07T06:37:32","date_gmt":"2020-08-07T13:37:32","guid":{"rendered":"https:\/\/www.questionpro.com\/blog\/?p=108599"},"modified":"2023-09-15T04:08:12","modified_gmt":"2023-09-15T04:08:12","slug":"communication-tips-for-employee-engagement-surveys","status":"publish","type":"post","link":"https:\/\/www.questionpro.com\/blog\/communication-tips-for-employee-engagement-surveys\/","title":{"rendered":"A how-to guide on communicating your employee engagement surveys"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">What are employee engagement surveys?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Employee or staff engagement is the degree to which an organization&#8217;s employees consider appreciated and included in their daily work. Employee engagement surveys provide insights into what is driving or hampering staff engagement levels in your organization. These surveys help you understand what factors contribute to employee dissatisfaction and attrition and how they can be addressed.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Why conduct employee engagement surveys?<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Conducting <a href=\"https:\/\/www.questionpro.com\/blog\/top-employee-engagement-ideas-activities\/\">employee engagement<\/a> surveys are essential for any organization, big or small. They let you know if the employees are engaged, satisfied with their work, responsibilities, teams, managers, etc. Engagement levels need to be closely monitored, and surveys are the best way to do it.<\/span><\/p>\n\n\n\n<p class=\"has-text-align-center\"><b>Learn more: <\/b><a href=\"https:\/\/www.questionpro.com\/blog\/employee-engagement-survey-examples\/\">employee engagement survey examples<\/a><\/p>\n\n\n\n<p><b>Here are the key purposes of conducting employee engagement surveys?<\/b><\/p>\n\n\n\n<ul>\n<li><span style=\"font-weight: 400;\">Provide a medium to your staff to voice their opinions, concerns, and suggestions<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Let supervisors measure staff engagement levels and take necessary actions to keep them high<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Elevate staff engagement levels if they are low<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Get data and sense of direction to improving your employee initiatives and organizational operations<\/span><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Key benefits of conducting staff engagement surveys<\/b><\/h3>\n\n\n\n<ul>\n<li><span style=\"font-weight: 400;\">Foster a work culture of motivation, pride, and commitment<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Understand employee attrition factors. Work towards staff retention&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Understand your standing concerning other organizations<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Align team goals with the <a href=\"https:\/\/www.questionpro.com\/blog\/data-organization\/\">data organization\u2019s<\/a> goals, vision, and mission<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Educating and empowering employees to create a better place to work<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">It all starts with communicating about your employee engagement surveys to the staff. What will you be doing exactly? How often? Informing and educating your employees about surveys you will be running is essential.<\/span><\/p>\n\n\n\n\t<div class=\"banner-section wf-section\" lang=\"\" >\n\t\t<div class=\"right-column-container\">\n\t\t\t<div class=\"bannerbg white\">\n\t\t\t\t<span class=\"h1-2\">Create memorable experiences based on real-time data, insights and advanced analysis.<\/span>\n\t\t\t\t<a href=\"#userliteForm\" data-toggle=\"modal\" class=\"button w-button\">Request Demo<\/a>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\t<div class=\"userlite-modal modal fade\" id=\"userliteForm\" tabindex=\"-1\" role=\"dialog\" style=\"display: none;\">\n\t\t<div class=\"modal-dialog\" role=\"document\">\n\t\t\t<div class=\"modal-content\" role=\"document\">\n\t\t\t\t<div class=\"modal-body\">\n\t\t\t\t\t<div class=\"modal-header\">\n\t\t\t\t\t\t<button type=\"button\" class=\"close\" data-dismiss=\"modal\" aria-label=\"Close\">\n\t\t\t\t\t\t\t<i class=\"material-icons\">close<\/i>\n\t\t\t\t\t\t<\/button>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<div class=\"contact-us-form-wrapper contact-box\">\n\t\t\t\t\t\t<div class=\"userlite-form-wrapper\">\n\t\t\t\t\t\t\t<iframe src=\"https:\/\/www.questionpro.com\/userlite-form-blog-en.html?product=Workforce&amp;referralurl=https:\/\/www.questionpro.com\/blog\/wp-json\/wp\/v2\/posts\/108599&amp;lang=en&amp;cat=workforce-2\" style=\"display: block;\" ><\/iframe>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"demo-form-wrapper success-message-div\" style=\"display:none\">\n\t\t\t\t\t\t\t<p class=\"success-message-para\"><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Communicating the purpose of conducting staff engagement surveys<\/span><\/h3>\n\n\n\n<h4 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">1. What will you measure?<\/span><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">Employees may not be on the same page when it comes to understanding what <a href=\"https:\/\/www.questionpro.com\/workforce\/employee-engagement.html\">employee engagement<\/a> is and means to the organization. Help your staff understand what is and what you will measure precisely. This will aid your efforts in gathering honest and candid feedback from your employees.<\/span><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">2. What are the expectations of your staff?<\/span><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">The most critical expectations from your employees are to respond to the surveys and answer them honestly. Be entirely honest about <a href=\"https:\/\/www.questionpro.com\/blog\/employee-expectations\/\">employee expectations<\/a>, what seems to be working, what could be done better, etc. Qualitative feedback from employees will help the organization gather data to improve employee initiatives.<\/span><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">3. What will the surveys help achieve?<\/span><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">You need to let your staff know what measuring staff engagement will help the organization do. Let your employees know what the study aims to achieve and what the data will mean for the <a href=\"https:\/\/www.questionpro.com\/blog\/human-resource-survey-questions\/\">HR team<\/a>, leadership, and employees.<\/span><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">4. What should employees expect?<\/span><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">The leadership team, HR managers, and supervisors will analyze the survey data and take necessary actions based on staff feedback. It would help if you let employees know the key findings, what steps are being taken to alleviate staff concerns, boost employee engagement, and all future actions and initiatives.<\/span><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">5. How will you ensure confidentiality?<\/span><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.questionpro.com\/blog\/employee-survey\/\">Employee surveys<\/a> have to be anonymous, and you need to ensure employees believe that. If your employees cannot trust you on anonymity and confidentiality, they will not be honest about their feedback. You will not be able to change or improve anything without that.<\/span><\/p>\n\n\n\n<p class=\"has-text-align-center\"><strong>LEARN ABOUT:<\/strong> <a href=\"https:\/\/www.questionpro.com\/blog\/employee-trust\/\">Employee Trust<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">6. What sort of actions will follow?<\/span><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">Let your employees know what initiatives are being undertaken after survey completions. Solicit their feedback, have them participate in processes for best results. Your employees will appreciate it and positively affect their intent to stay.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Employee engagement survey communication framework<\/b><\/h3>\n\n\n\n<h4 class=\"wp-block-heading\"><b>Pre-questionnaire announcements<\/b><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">It would help if you let all the employees know before you launch the survey what&#8217;s expected of them, the deadline, etc. You can alert your employees in one of the two commonly used ways.<\/span><\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">1. Organization-wide<\/span><\/h5>\n\n\n\n<p><span style=\"font-weight: 400;\">This could be a company-wide email or an announcement. You need to include all necessary details such as respondents&#8217; eligibility, deadline, access to survey data, survey invite, etc. If you are using a staff experience survey management tool such as QuestionPro Workforce, then you have a ton of options. You can customize your surveys, invites, schedule reminders, segment data, assign role-based access, etc.<\/span><\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">2. Supervisor level<\/span><\/h5>\n\n\n\n<p><span style=\"font-weight: 400;\">Ideally, this would come for team managers and function supervisors and be addressed to team members and team leaders. This is crucial to ensure all teams participate in the surveys for maximum success. When letting teams know, supervisors should:<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">&#8211; Talk about their role and involvement in the process<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">&#8211; Why every employee must participate<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">&#8211; Benefits of answering these surveys<\/span><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><b>Day of the survey<\/b><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">The survey&#8217;s day is very crucial, most organizations do not send reminders, but we think it&#8217;s necessary. We think you should do both online and offline reminders. You can send out an email alerting them to the deadline and why their feedback is so important. If you are using an <a href=\"https:\/\/www.questionpro.com\/blog\/employee-experience\/\">employee experience<\/a> platform such as QuestionPro <\/span><i><span style=\"font-weight: 400;\">Workforce<\/span><\/i><span style=\"font-weight: 400;\">, you can set reminders via the app too. The software or tool also lets you customize the reminders.<\/span><\/p>\n\n\n\n<p>You can use <a href=\"https:\/\/www.questionpro.com\/blog\/employee-opinion-survey\/\">employee opinion survey questions<\/a>. Those questions provide valuable insights into employee morale, enabling organizations to make informed improvements and foster an engaged workforce.<\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You can set up offline reminders by way of physical reminders such as posters in the cafeteria or the bulletin board. You can print out physical invites or put small notes on the desks of the employees.<\/span><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><b>Post-questionnaire announcements<\/b><\/h4>\n\n\n\n<p><span style=\"font-weight: 400;\">After you close your <a href=\"https:\/\/www.questionpro.com\/blog\/employee-engagement-survey-questions-2\/\">employee engagement surveys<\/a>, thank them for their feedback. It is always a good idea to share some high-level insights with the team. They feel involved and lets them know what&#8217;s going to happen next. You can inform your employees all at once or followed a hierarchical model, which basically means:<\/span><\/p>\n\n\n\n<p><b>All-hands<\/b><span style=\"font-weight: 400;\">: Showcase the study to all employees together<\/span><\/p>\n\n\n\n<p><b>Leadership team<\/b><span style=\"font-weight: 400;\">: Present the management team with results along with industry benchmarks<\/span><\/p>\n\n\n\n<p><b>Supervisors<\/b><span style=\"font-weight: 400;\">: Disseminate the results to managers and gather feedback from them and their subordinates<\/span><\/p>\n\n\n\n<p class=\"has-text-align-center\">LEARN ABOUT: <a href=\"https:\/\/www.questionpro.com\/blog\/employee-experience-framework\/\">Employee Experience Framework<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>What are employee engagement surveys? Employee or staff engagement is the degree to which an organization&#8217;s employees consider appreciated and [&hellip;]<\/p>\n","protected":false},"author":61,"featured_media":108600,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[179],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>A how-to guide on communicating your employee engagement surveys | QuestionPro<\/title>\n<meta name=\"description\" content=\"Communicating essential information about your employee engagement surveys is essential for genuine feedback and high survey response rates. 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