{"id":360247,"date":"2022-06-01T14:34:26","date_gmt":"2022-06-01T21:34:26","guid":{"rendered":"https:\/\/www.questionpro.com\/blog\/?p=360247"},"modified":"2023-10-02T08:10:56","modified_gmt":"2023-10-02T08:10:56","slug":"workforce-planning","status":"publish","type":"post","link":"https:\/\/www.questionpro.com\/blog\/workforce-planning\/","title":{"rendered":"Workforce Planning: Importance &#038; Key Steps"},"content":{"rendered":"\n<p><span style=\"font-weight: 400;\">The future of work is fast approaching, and most companies are not prepared for what&#8217;s coming\u2014especially those that haven&#8217;t been making informed decisions based on the valuable data that&#8217;s available to them. Let&#8217;s talk about workforce planning.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Having this data analyzed and taken into account when designing the future of your organization can help you make the right calls for your people, something that is more critical than ever.<\/span><\/p>\n\n\n\n<p class=\"has-text-align-center\"><strong><em>LEARN ABOUT:<\/em><\/strong> <a href=\"https:\/\/www.questionpro.com\/blog\/succession-planning\/\"><em>Succession Planning<\/em><\/a><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Companies must know the exact number of employees with the right skills that they should be hiring and retaining, so they can place them in the appropriate roles to ensure productivity and profitability. <\/span><b>Workforce planning <\/b><span style=\"font-weight: 400;\">helps organizations deliver better decisions, products, and results to people. In other words: what actually matters.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><b>What is workforce planning?<\/b><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Strategic workforce planning is the process of analyzing, forecasting, and <a href=\"https:\/\/www.questionpro.com\/blog\/workforce-planning-model\/\">planning workforce<\/a> supply and demand. Organizations may plan effectively to ensure their organization has suitably skilled employees in the right roles by identifying <a href=\"https:\/\/www.questionpro.com\/blog\/talent-management\/\">talent management<\/a> gaps, developing employee management procedures, and developing recruitment strategies.<\/span><\/p>\n\n\n\n<p class=\"has-text-align-center\"><strong>LEARN ABOUT:<\/strong> <a href=\"https:\/\/www.questionpro.com\/blog\/employee-experience-strategy\/\">Employee Experience Strategy<\/a><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Today, companies must innovate better than ever. To achieve this, they need talented people who can handle those demands. This forces organizations to work more efficiently, finding ways to keep costs low and maximize their budget without compromising the quality of work.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">If implemented correctly, the benefits of workforce planning include:<\/span><\/p>\n\n\n\n<ul>\n<li><span style=\"font-weight: 400;\">Helps companies make the best decisions in terms of how to structure their workforce.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Improves control over unplanned talent costs and employee productivity.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">It provides enhanced visibility into talent demand and supply issues that emerge in your business.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Allows access to information related to talent decisions, whether they are working efficiently, and whether changes need to be made in the future.<\/span><\/li>\n<\/ul>\n\n\n\n\t<div class=\"banner-section wf-section\" lang=\"\" >\n\t\t<div class=\"right-column-container\">\n\t\t\t<div class=\"bannerbg white\">\n\t\t\t\t<span class=\"h1-2\">Create memorable experiences based on real-time data, insights and advanced analysis.<\/span>\n\t\t\t\t<a href=\"#userliteForm\" data-toggle=\"modal\" class=\"button w-button\">Request Demo<\/a>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\t<div class=\"userlite-modal modal fade\" id=\"userliteForm\" tabindex=\"-1\" role=\"dialog\" style=\"display: none;\">\n\t\t<div class=\"modal-dialog\" role=\"document\">\n\t\t\t<div class=\"modal-content\" role=\"document\">\n\t\t\t\t<div class=\"modal-body\">\n\t\t\t\t\t<div class=\"modal-header\">\n\t\t\t\t\t\t<button type=\"button\" class=\"close\" data-dismiss=\"modal\" aria-label=\"Close\">\n\t\t\t\t\t\t\t<i class=\"material-icons\">close<\/i>\n\t\t\t\t\t\t<\/button>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<div class=\"contact-us-form-wrapper contact-box\">\n\t\t\t\t\t\t<div class=\"userlite-form-wrapper\">\n\t\t\t\t\t\t\t<iframe src=\"https:\/\/www.questionpro.com\/userlite-form-blog-en.html?product=Workforce&amp;referralurl=https:\/\/www.questionpro.com\/blog\/wp-json\/wp\/v2\/posts\/360247&amp;lang=en&amp;cat=workforce-2\" style=\"display: block;\" ><\/iframe>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"demo-form-wrapper success-message-div\" style=\"display:none\">\n\t\t\t\t\t\t\t<p class=\"success-message-para\"><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><b>Key steps in the workforce planning process<\/b><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Now that we know that workforce planning is essential to the success of many organizations, for this planning process to be successful, there are a few steps that can be followed:<\/span><\/p>\n\n\n\n<ol>\n<li><h3><b>Align to your business goals<\/b><\/h3> <\/li>\n<\/ol>\n\n\n\n<p><span style=\"font-weight: 400;\">Concerning talent development, your business objectives will indicate what interventions and learning programs should be developed to provide the mix of skills required for the company. It will also provide information on identifying and motivating the best employees to retain them.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Through this process, gaps will begin to emerge. This process will raise the question of how the organization should mitigate any skills shortages resulting from repositioning and growing the business.<\/span><\/p>\n\n\n\n<ol start=\"2\">\n<li> <b style=\"font-family: Raleway, sans-serif; font-size: 24px;\">Make sure you have an accurate picture of the current workforce and trends within the organization<\/b> <\/li>\n<\/ol>\n\n\n\n<p>For this process to be effective, the HR professionals <a href=\"https:\/\/www.questionpro.com\/blog\/high-performing-workforce\/\">performing in workplace<\/a> this activity must have access to robust data and analytics about the current workforce, often this data can be managed by <a class=\"c-link\" tabindex=\"-1\" data-stringify-link=\"https:\/\/www.questionpro.com\/blog\/positive-people-science\/\" data-sk=\"tooltip_parent\" data-remove-tab-index=\"true\" href=\"https:\/\/www.questionpro.com\/blog\/positive-people-science\/\" target=\"_blank\" rel=\"noopener noreferrer\">positive people science<\/a>\u00a0teams that\u00a0analyze, interpret, and act on people <a href=\"https:\/\/www.questionpro.com\/blog\/data-manipulation\/\">data<\/a>.<\/p>\n\n\n\n<p>In today&#8217;s workplace, there are three main workforce models: the office workforce, working in a central location; the <a href=\"https:\/\/www.questionpro.com\/blog\/mobile-workforce\/\">mobile workforce<\/a>, which operates remotely or in the field; and the hybrid workforce, combining office and remote work. Each model offers unique advantages and adaptability to meet the demands of modern business.<\/p>\n\n\n\n<p class=\"has-text-align-center\"><em><strong>LEARN ABOUT:<\/strong> <a href=\"https:\/\/www.questionpro.com\/blog\/hr-analytics-does-your-current-360o-platform-omit-critical-data\/\">HR Analytics<\/a><\/em><\/p>\n\n\n\n<p>This data can be labor turnover statistics by role type or division, recruitment data, time of hire, <a href=\"https:\/\/www.questionpro.com\/blog\/demographic-examples\/\">demographic<\/a> information, seniority, and salary.<\/p>\n\n\n\n<ol start=\"3\">\n<li><h3><b>Identify any gaps<\/b><\/h3> <\/li>\n<\/ol>\n\n\n\n<p><span style=\"font-weight: 400;\">This <a href=\"https:\/\/www.questionpro.com\/blog\/gap-analysis\/\">gap analysis<\/a> should include areas of skills shortages, headcount reduction areas, <a href=\"https:\/\/www.questionpro.com\/blog\/employee-turnover\/\">employee turnover<\/a> rates, <a href=\"https:\/\/www.questionpro.com\/blog\/workforce-planning\/\">succession planning<\/a> predictions, and talent acquisition metrics that predict time to hire and cost of hiring.<\/span><\/p>\n\n\n\n<ol start=\"4\">\n<li><h3><b>Establish a plan to address the gaps<\/b><\/h3> <\/li>\n<\/ol>\n\n\n\n<p><span style=\"font-weight: 400;\">An effective plan to close the gaps should be an essential part of any HR strategy as it is key to increasing the capacity, capability, and productivity of the workforce.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">The plan should identify which areas need to be addressed in what order of priority to best support business goals, it should include actions to recruit and retain the best quality employees for the company and ensure that the company&#8217;s processes and operating structure enable those people to do great work and perform at peak levels of performance.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">When implemented correctly, workforce planning gives a company a competitive edge and strengthens its position due to the training and development of its workers.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">If you\u2019re looking to get started in workforce planning check out <\/span><a href=\"https:\/\/www.questionpro.com\/workforce\/\"><span style=\"font-weight: 400;\">QuestionPro Workforce<\/span><\/a><span style=\"font-weight: 400;\">, a Culture and Employee Experience survey and <a href=\"https:\/\/www.questionpro.com\/workforce\/workforce-analytics.html\">workforce analytics<\/a> platform that provides meaningful analytics and insights about your people and can help you drive the best kind of change.<\/span><\/p>\n\n\n\n<p class=\"has-text-align-center\"><a href=\"https:\/\/www.questionpro.com\/workforce\/book-a-demo\/\" target=\"_blank\" rel=\"noopener\"><button>BOOK A DEMO<\/button><\/a>&nbsp; &nbsp; &nbsp; &nbsp;<a href=\"https:\/\/www.questionpro.com\/workforce\/\" target=\"_blank\" rel=\"noopener\"><button>LEARN MORE<\/button><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The future of work is fast approaching, and most companies are not prepared for what&#8217;s coming\u2014especially those that haven&#8217;t been [&hellip;]<\/p>\n","protected":false},"author":64,"featured_media":360248,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[179],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Workforce Planning: Importance &amp; Key Steps | QuestionPro<\/title>\n<meta name=\"description\" content=\"Strategic workforce planning refers to the process of analyzing, forecasting, and planning workforce supply and demand. 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