

{"id":5297,"date":"2012-01-31T05:49:34","date_gmt":"2012-01-31T13:49:34","guid":{"rendered":"http:\/\/www.questionpro.com\/?p=5297"},"modified":"2023-09-04T10:24:57","modified_gmt":"2023-09-04T10:24:57","slug":"how-to-start-a-recurring-customer-feedback-program","status":"publish","type":"post","link":"https:\/\/www.questionpro.com\/blog\/how-to-start-a-recurring-customer-feedback-program\/","title":{"rendered":"How to start a recurring customer feedback program"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Gathering actionable feedback<\/h2>\n\n\n\n<p>Have you been considering doing some customer research and just not really knowing how to get started? I mean you read about doing &#8220;<strong>customer satisfaction research<\/strong>&#8221; and how important it is, but they just leave it there. No one ever tells you how to actually implement a customer <a href=\"https:\/\/www.questionpro.com\/blog\/email-feedback\/\">email feedback<\/a> program that gives YOU the information you need to run your business better, and your customers the opportunity to tell you what will make them happier and more loyal.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">When should I start doing research?<\/h2>\n\n\n\n<p>There is no magic moment. But if you&#8217;re sitting there trying to make a business decision and you find yourself thinking FOR or ON BEHALF of your customer &#8212; that&#8217;s a good time to actually ASK them what they think.<\/p>\n\n\n\n<p>If you&#8217;re in a meeting and your team starts saying what the customer wants &#8212; and they aren&#8217;t looking at a data set &#8212; that would be a trigger to tell you that you need research.<\/p>\n\n\n\n<p>Market or customer research isn&#8217;t so much about knowing what your customer thinks as it is to help you make better decisions. &nbsp;So every time you&#8217;re about to make a decision that is rooted in what your customer might like or not like or what action they might take &#8212; that&#8217;s the time to do some research.<\/p>\n\n\n\n\t<div class=\"banner-section wf-section\" lang=\"\" >\n\t\t<div class=\"right-column-container\">\n\t\t\t<div class=\"bannerbg white\">\n\t\t\t\t<span class=\"h1-2\">Create memorable experiences based on real-time data, insights and advanced analysis.<\/span>\n\t\t\t\t<a href=\"#userliteForm\" data-toggle=\"modal\" class=\"button w-button\">Request Demo<\/a>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\t<div class=\"userlite-modal modal fade\" id=\"userliteForm\" tabindex=\"-1\" role=\"dialog\" style=\"display: none;\">\n\t\t<div class=\"modal-dialog\" role=\"document\">\n\t\t\t<div class=\"modal-content\" role=\"document\">\n\t\t\t\t<div class=\"modal-body\">\n\t\t\t\t\t<div class=\"modal-header\">\n\t\t\t\t\t\t<button type=\"button\" class=\"close\" data-dismiss=\"modal\" aria-label=\"Close\">\n\t\t\t\t\t\t\t<i class=\"material-icons\">close<\/i>\n\t\t\t\t\t\t<\/button>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<div class=\"contact-us-form-wrapper contact-box\">\n\t\t\t\t\t\t<div class=\"userlite-form-wrapper\">\n\t\t\t\t\t\t\t<iframe src=\"https:\/\/www.questionpro.com\/userlite-form-blog-en.html?product=CX&amp;referralurl=https:\/\/www.questionpro.com\/blog\/wp-json\/wp\/v2\/posts\/5297&amp;lang=en&amp;cat=customer-engagement|customer-experience|customer-loyalty|customer-satisfaction-2|voc\" style=\"display: block;\" ><\/iframe>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"demo-form-wrapper success-message-div\" style=\"display:none\">\n\t\t\t\t\t\t\t<p class=\"success-message-para\"><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">How to get started<\/h2>\n\n\n\n<p>Sit down with your team and just start talking. &nbsp;Come up with some of the key decisions that you&#8217;re trying to make and then dig deeper into what&#8217;s holding you back. &nbsp;Chances are, it&#8217;s going to have something to do with a lack of information about what will work for your customers. &nbsp;And since you aren&#8217;t asking them and you&#8217;re guessing &#8212; your project is delayed.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Generate a list of respondents<\/h3>\n\n\n\n<p>This is not a branding survey. &nbsp;That means that it won&#8217;t be blind. &nbsp;You will tell your respondents EXACTLY what you are doing &#8212; You are trying to figure out what&#8217;s important to them &#8212; what matters to them so that you can improve your product or service.<\/p>\n\n\n\n<p>Generate a list of customers who you know will give you GOOD feedback. &nbsp;Good feedback means that they will tell you the good and the bad. &nbsp;Create 3 segments of customers in your list:<\/p>\n\n\n\n<ol>\n<li>Customers you love that love you back<\/li>\n\n\n\n<li>Customers with whom you&#8217;ve hit a few bumps in the road &#8211; they aren&#8217;t satisfied<\/li>\n\n\n\n<li>Customers who are on the fence &#8211; and haven&#8217;t decided to work with you yet or haven&#8217;t decided to buy more from you even though you know they could.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">Have conversations with a few customers and explore what matters to them &#8212; a.k.a. In-depth-Interviews<\/h3>\n\n\n\n<p>I started this headline with In-depth-interviews and instantly remembered that this phrase usually stopped every customer research project in its tracks. &nbsp;That&#8217;s because it rang (cha-chings) in the budgets of managers.<\/p>\n\n\n\n<p>People are afraid of in-depth interviews because it sounds overwhelming and expensive. &nbsp;The truth is they are just conversations with customers about what matters to them. &nbsp;The only difference is that you are following a pre-written set of questions and asking each customer the same question &#8212; it&#8217;s more organized than a standard chit chat.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Create an online discussion guide<\/h3>\n\n\n\n<p>QuestionPro and SurveyAnalytics have online survey tools, but you can actually use these same online surveys to document your in-depth interviews.<\/p>\n\n\n\n<p>Create an online discussion guide that can be taken online as well as during a phone interview. &nbsp;That means making sure that the questions are conversational and creating a good experience for the respondent.<\/p>\n\n\n\n<p><strong>Develop a list of questions<\/strong>&nbsp;that you&#8217;d like to ask:<\/p>\n\n\n\n<ol>\n<li>Tell me about your relationship with (company name)<\/li>\n\n\n\n<li>What triggered you to contact them?<\/li>\n\n\n\n<li>What was it about (company name) that made them an obvious choice for you?<\/li>\n\n\n\n<li>What alternatives did you consider?<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">Develop a list of things that might be important to your customer<\/h3>\n\n\n\n<p>This is a fantastic benchmarking opportunity. Include items in your list that are existing features or services that you offer and also include those items that you might consider offering. &nbsp;Finally, sneak in a few items that a competitor is offering but that you aren&#8217;t to see how they value those things.<\/p>\n\n\n\n<p>This list will drive your action items and projects, so you want to make sure that it&#8217;s concrete and easy to understand. &nbsp;For example, you might include &#8220;online ordering&#8221; as a feature that might be important, but that you currently don&#8217;t offer and a competitor does. &nbsp;If your customers say that this is important to them &#8212; you may decide to put an online ordering system in place.<\/p>\n\n\n\n<p>Brainstorm a long list and then choose the top 5-7 most critical items.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Generate a list of other alternatives or competitors<\/strong><\/h3>\n\n\n\n<p>Create a list of other companies that your customers can purchase the same products or services from.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Use the importance\/Satisfaction question style<\/strong><\/h3>\n\n\n\n<p>QuestionPro and SurveyAnalytics have a variety of question styles to choose from but I think that the Importance\/Satisfaction style is one of the simplest and yet most powerful.<\/p>\n\n\n\n<p>Insert your 5-7 attributes inside this question type.<\/p>\n\n\n\n<p>When the respondent gets to this question, they will rate HOW IMPORTANT an attribute is to you &#8212; and then they will rate how satisfied they are with YOUR performance in that area<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Ask them what other companies they purchase from<\/h3>\n\n\n\n<p>After the attribute question, ask them who else they purchase from. &nbsp;Some will say and others won&#8217;t. But you won&#8217;t know until you ask.<\/p>\n\n\n\n<p>Repeat those same attributes from the importance\/satisfaction question as a matrix.<\/p>\n\n\n\n<p>Use the branching\/Looping feature to insert the competitor&#8217;s name inside of the attribute matrix. &nbsp;This will allow the respondent to rate every alternative based on the same attributes.<\/p>\n\n\n\n<p>These ratings will actually create benchmarking data that will allow you to compare your performance against the competition AND against what&#8217;s important to your customer. &nbsp;Your next new product or service can come out of this question &#8212; alone!<\/p>\n\n\n\n<p>Looking to start a survey? Check out these <a href=\"https:\/\/www.questionpro.com\/survey-templates\/customer-satisfaction-surveys\/\" target=\"_blank\" rel=\"noopener\">free customer satisfaction survey templates<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Give respondents a heads-up<\/strong><\/h3>\n\n\n\n<p>BEFORE you contact any respondent to do the discussion with you, send them an email or a letter (letters are taken more seriously and don&#8217;t get caught in spam) to tell them what you are up to. &nbsp;Explain that someone will be calling them to schedule an interview. &nbsp;Ask them to be honest and open and to share freely. &nbsp;This will greatly increase your response rates and the quality of your responses.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Send an email invitation<\/strong><\/h3>\n\n\n\n<p>Next, send them an email invitation to the survey. &nbsp;Inside the invitation, give respondents the opportunity to schedule time with you. &nbsp;I like to use a link to my Tungle calendar &#8211; this way they can pick and choose times that work for them and schedule themselves right into my calendar.<\/p>\n\n\n\n<p>Also, offer them the option to complete the discussion online. This also increases your response rates.<\/p>\n\n\n\n<p><strong>Aim for at least 30 telephone completions.<\/strong>&nbsp; Make sure you TALK TO at least 30 people. &nbsp;Actually talking to people will give you significantly more insight into what really matters to them. Then aim for another 30 online completions.<\/p>\n\n\n\n<p>Follow this process and the results will AMAZE you!<\/p>\n\n\n\n<p><span data-preserver-spaces=\"true\"><strong>QuestionPro offers some of the most advanced customer experience tools available.<\/strong> Gain valuable insights into your customers\u2019 thoughts and feelings using&nbsp;<\/span><a class=\"_e75a791d-denali-editor-page-rtfLink\" href=\"https:\/\/www.questionpro.com\/cx\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span data-preserver-spaces=\"true\">QuestionPro CX software<\/span><\/a><span data-preserver-spaces=\"true\">&nbsp;today.<\/span><\/p>\n\n\n\n<p class=\"has-text-align-center\"><span style=\"font-weight: 400;\"><a class=\"square-cta secondary-lined-cta\" href=\"https:\/\/info.questionpro.com\/meetings\/kenneth-peterson\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Book Demo<\/strong><\/a><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Gathering actionable feedback Have you been considering doing some customer research and just not really knowing how to get started? [&hellip;]<\/p>\n","protected":false},"author":128,"featured_media":288939,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[252,169,274,245,271],"tags":[284],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to start a recurring customer feedback program | QuestionPro<\/title>\n<meta name=\"description\" content=\"No one ever tells you how to actually implement a customer feedback program that gives YOU the information you need to run your business better. 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