{"id":59915,"date":"2018-07-23T21:45:42","date_gmt":"2018-07-24T04:45:42","guid":{"rendered":"https:\/\/www.questionpro.com\/blog\/?p=59915"},"modified":"2023-08-09T07:30:25","modified_gmt":"2023-08-09T07:30:25","slug":"gdpr-affect-hr-analysis","status":"publish","type":"post","link":"https:\/\/www.questionpro.com\/blog\/gdpr-affect-hr-analysis\/","title":{"rendered":"How will GDPR affect HR Analysis of Data Collection"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">May 25th, 2018 came and went by.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">GDPR is here.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In fact, it\u2019s been here for two months now. GDPR encroached upon all businesses that hold data on EU residents. The UK\u2019s Data Protection Act has a supplanter. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you don\u2019t know them already, it\u2019s <\/span><span style=\"font-weight: 400;\">important to learn the basics of GDPR<\/span><span style=\"font-weight: 400;\"> now. Because GDPR is going to affect the way your business collects data, holds that data, and even analyses that data.<\/span><\/p>\n<p style=\"text-align: center;\"><em><strong>LEARN ABOUT:<\/strong> <a href=\"https:\/\/www.questionpro.com\/blog\/hr-analytics-does-your-current-360o-platform-omit-critical-data\/\">HR Analytics<\/a><\/em><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s start by looking at the rights of a data subject (any EU resident whom your company has data on) possesses under GDPR:<\/span><\/p>\n<p><b>Data subject rights:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The right to <\/span><b>be informed regarding your personal data<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The right of <\/span><b>access to your personal data<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The right to <\/span><b>rectification<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The right to <\/span><b>erasure<\/b><span style=\"font-weight: 400;\"> (some are calling this the right to <\/span><i><span style=\"font-weight: 400;\">be forgotten<\/span><\/i><span style=\"font-weight: 400;\">).<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The right to <\/span><b>restrict processing<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The right to <\/span><b>data portability<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The right to <\/span><b>object<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Rights regarding <\/span><b>automated decision making<\/b><span style=\"font-weight: 400;\"> and <\/span><b>profiling.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The GDPR is not an easy read. You\u2019re probably not going to find yourself unable to turn away from it while you\u2019re sipping Long Island Iced Teas by a swimming pool. Better to stick to Tom Clancy thrillers for that.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One reliable source\u2019s November 2017 survey found that across industry sectors in EMEA, only 15% of organizations expected to be fully compliant by the deadline last month.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And for that reason, during the run-in towards the compliance deadline of May 25th, 2018, many businesses hired data protection officers, compliance consultants, and anyone else who could interpret the legal text.<\/span><\/p>\n<h2>How serious is GDPR?<\/h2>\n<p><span style=\"font-weight: 400;\">Well, it depends how serious you think it would be if you had to pay a fine as high as either \u20ac20 million or 4% of your annual turnover (whichever is higher) for breaching the <a href=\"https:\/\/www.questionpro.com\/gdpr\/\">GDPR compliance<\/a>.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For almost every company, this is serious. And if the financial penalty doesn\u2019t make you shiver with fear, think about how your company\u2019s reputation will suffer, too, when the press learn that you\u2019re in breach of the General Data Protection Regulations&#8230;<\/span><\/p>\n<h3>So what happens, post-deadline?<\/h3>\n<p><span style=\"font-weight: 400;\">The EU didn\u2019t just want businesses to scramble towards compliance by a certain date and then stop there. GDPR is here to stay, and that means you need a sustainable strategy for how you collect and process data today, tomorrow, and 12 months from now.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to Article 5 of GDPR, here\u2019s what you need to do every time you handle a piece of EU resident data:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Process it lawfully, fairly, and in a transparent manner.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Collect data only for specific and legitimate purposes. You cannot use someone\u2019s data for anything other than these specific purposes.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">You must only collect data that are relevant to the requirements for their processing.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The data must be accurate. It must be up-to-date.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">You must fix or remove any inaccuracies without undue delay.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">You must not store someone\u2019s data for any longer than you need to.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">You must store all data with an appropriate security solution, which should protect against unauthorized or unlawful processing and against accidental loss, damage, or destruction.<\/span><\/li>\n<\/ul>\n<h3>How is GDPR going to affect the way you collect data?<\/h3>\n<h4>Review all of the employee data you hold<\/h4>\n<p><span style=\"font-weight: 400;\">That\u2019s right. This isn\u2019t just a customers\u2019 data thing. You need to look at what data you\u2019re holding on your staff.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s take a moment to think about all the data you probably hold on your employees: a version of their CV, their National Insurance number, a copy of their passport photo, their date of birth, their full name, their home address, contact number, email address, age, bank details, salary history, references\u2026 just to name the most obvious.<\/span><\/p>\n<p style=\"text-align: center;\">LEARN ABOUT: <a href=\"https:\/\/www.questionpro.com\/blog\/salary-survey\/\">Salary Survey<\/a><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s time to document all of this data, label it properly, and store it securely. You also need to clarify how you acquired the data and any third parties that you\u2019ve shared the data with to date.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It might sound like a mind-numbing task, but you probably don\u2019t want <\/span><i><span style=\"font-weight: 400;\">your<\/span><\/i><span style=\"font-weight: 400;\"> data shared or stored without your consent, so why would anyone else?*<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ensure that your HR officer, if you have one, works with whoever is in charge of your data protection\u2014for example, if you have a data protection officer. Your employees are data subjects, and it\u2019s up to you and your management to make sure that you adhere to the rights that data subjects now have under GDPR. If one of your employees wants you to erase a piece of data, you will probably need to do so.<\/span><\/p>\n<h4>Review the way you\u2019re managing consent<\/h4>\n<p><span style=\"font-weight: 400;\">You need to focus on acquiring explicit consent when you seek someone\u2019s data. Just presuming that somebody\u2019s giving you their consent is not good enough, and that applies to clients, customers, and again, your employees.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you haven\u2019t already, create an opt-in form and circulate to everyone on your staff to start with. While you\u2019re at it, review your past strategies for asking for and recording data.<\/span><\/p>\n<h4>Privacy<\/h4>\n<p><span style=\"font-weight: 400;\">Does your privacy notice denote your identity? It should. It also needs to clarify how you intend to use any data that you\u2019re trying to collect, and how long you plan to store it for.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Best to review your privacy notice.<\/span><\/p>\n<h4>Make sure your staff know their rights regarding their data<\/h4>\n<p><span style=\"font-weight: 400;\">There\u2019s no reason to keep your employees in the dark. If you proactively explain GDPR to your staff and inform them about how their rights are increasing, you\u2019ll keep them happy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let them know they can refuse you permission to process their personal information if they so wish. Let them know that in certain circumstances they can request that you delete their data if they so wish, as well. One reason for making this request would be if the reason for collecting and holding the data is no longer valid, or they withdraw their consent.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In conclusion, now that the dust of the GDPR storm is settling, it\u2019s critical that your company does not stop taking personal data seriously. If your organization is careless, both customer and employee data are at risk. Safely storing and sharing data are part of the sustainability project of a more secure digital world.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">*Being indifferent to what people do with <\/span><i><span style=\"font-weight: 400;\">your<\/span><\/i><span style=\"font-weight: 400;\"> data is not a free pass for not caring about your customers\u2019 or employees\u2019 data.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>May 25th, 2018 came and went by. GDPR is here. In fact, it\u2019s been here for two months now. GDPR [&hellip;]<\/p>\n","protected":false},"author":52,"featured_media":59916,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[328],"tags":[327],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How will GDPR affect HR Analysis of Data Collection | QuestionPro<\/title>\n<meta name=\"description\" content=\"Learn how GDPR affects HR analysis on talent acquisition or data collection. 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