

{"id":60558,"date":"2018-08-02T05:28:05","date_gmt":"2018-08-02T12:28:05","guid":{"rendered":"https:\/\/www.questionpro.com\/blog\/?p=60558"},"modified":"2025-10-06T02:00:12","modified_gmt":"2025-10-06T09:00:12","slug":"gap-analysis","status":"publish","type":"post","link":"https:\/\/www.questionpro.com\/blog\/gap-analysis\/","title":{"rendered":"What is Gap Analysis: Definition, Steps &amp; Examples"},"content":{"rendered":"\n<p>It&#8217;s an old problem in business: you want to grow your company and put your strategy into action, but you need to know where or how to put your money to make it happen. Sounds familiar? You should do a Gap Analysis if this is the case.<\/p>\n\n\n\n<p>An organization must use its resources, money, and technology to reach its full potential. A Gap Analysis can help in this situation.<\/p>\n\n\n\n<p>A gap analysis also called a \u201cneeds analysis\u201d, is important for the performance of any organization. It lets companies see where they are now and where they want to be. With a gap analysis, companies can look at their goals again to see if they are on the right track to achieving them.<\/p>\n\n\n\n<p>We have prepared a comprehensive guide covering everything you need to know about this methodology. It will help you identify gaps in your organization and learn how to analyze the collected data to conduct a corrective analysis, enabling you to make decisions with real impact. But first, let&#8217;s start with the basics.<\/p>\n\n\n\n\n\n<h2 class=\"wp-block-heading\" id=\"gap_analysis:_definition\">What is Gap Analysis?<\/h2>\n\n\n\n<p>The term \u201cgap\u201d refers to the space between \u201cwhere we are\u201d (the present state) and where \u201cwe want to be\u201d (the target state). Gap analysis assesses the differences between the actual and expected performance in an organization or a business. <strong>A gap analysis can also be called a need analysis, need assessment, or need-gap analysis<\/strong>.<\/p>\n\n\n\n<p>In the 1980s, gap analyses were often used together with duration analyses. A gap analysis is harder to use and less common than a duration analysis, but it can still be used to determine how exposed you are to different changes in the term structure.<\/p>\n\n\n\n<p>Hypothetically, consider that you have manufactured product A as an organization. This product has reached the <a href=\"https:\/\/www.questionpro.com\/blog\/what-is-a-target-audience\/\">target audience<\/a> in the market. Product A has all the qualities to excel in the market, including the right features, pricing margin, and demand. Yet the product didn\u2019t perform well in the market for some reason.<\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Gap analysis can be performed on:<\/span><\/p>\n\n\n\n<ul>\n<li><span style=\"font-weight: 400;\">A<strong> Strategic Level<\/strong>&#8211; to compare the condition or level of your company with that of the industry standards<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">At an<strong> Operational Level<\/strong> \u2013 To compare your business&#8217;s current state or performance with what you had desired.<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">Here is where a gap analysis process would play a crucial role in understanding internal and external factors, where the product is and what it lacks, where it needs to be to secure its place in the market, and give a tough fight to any other competitor offering a similar product.<\/span><\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"What is Gap Analysis?: Examples, Types &amp; Benefits | QuestionPro\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/7Qm5YWcWank?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"importance_of_gap_analysis\"><br><span style=\"font-weight: 400;\">Importance of Gap Analysis<\/span><\/h2>\n\n\n\n<p>A Gap Analysis can have a significant impact on organizations by helping identify both internal and external opportunities. Below, we outline some of its benefits so you can seriously consider incorporating it into the methodologies you are currently implementing in your organization:<\/p>\n\n\n\n<ul>\n<li><span style=\"font-weight: 400;\">Gap analysis helps find areas for improvement in your processes, products, or services.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">It helps to develop good plans to close the gaps between what they want to do and what they do.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">It aids in setting priorities and effectively allocating resources.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Pointing out areas where organizations need to be more compliant helps ensure compliance with rules and regulations.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">This can help improve performance, increase efficiency, and cut costs.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">It enhances decision-making and enables companies to make smart choices by providing data-driven insights.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">By identifying gaps in the market or customer needs, it can find opportunities for growth and expansion.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">The effectiveness of improvement initiatives over time can be tracked using<\/span> it<span style=\"font-weight: 400;\"> to gauge progress.<\/span><\/li>\n<\/ul>\n\n\n\n<p>Gap Aanalysis is helpful for businesses that want to improve performance, get more done, and reach their goals.<\/p>\n\n\n\n<p class=\"has-text-align-left\"><strong>Learn More: <\/strong> <a href=\"https:\/\/www.questionpro.com\/blog\/data-asset-management\/\">Data Asset Management &amp; How to Manage It?<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"types_of_gap_analysis\"><span style=\"font-weight: 400;\">Types of Gap Analysis<\/span><\/h2>\n\n\n\n<p>Businesses can use different kinds of gap analysis, depending on their needs and goals. Here are a few of the most popular:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1410\" height=\"1182\" src=\"https:\/\/www.questionpro.com\/blog\/wp-content\/uploads\/2025\/10\/types-of-gap-analysis.jpg\" alt=\"types-of-gap-analysis\" class=\"wp-image-1042417\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">1. <span style=\"font-family: Raleway, sans-serif; font-size: 24px;\">Performance gap analysis<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">This type of analysis finds the difference between an organization&#8217;s or person&#8217;s expected performance and their actual performance.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. <span style=\"font-family: Raleway, sans-serif; font-size: 24px;\">Product gap analysis<\/span><\/h3>\n\n\n\n<p>This analysis finds the difference between the features and capabilities of a product and what the customer wants.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"> 3. <span style=\"font-family: Raleway, sans-serif; font-size: 24px;\">Market gap analysis<\/span><\/h3>\n\n\n\n<p>This analysis examines the gap between the market&#8217;s wants and the company&#8217;s products or services.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"> 4. <span style=\"font-family: Raleway, sans-serif; font-size: 24px;\">Compliance gap analysis<\/span><\/h3>\n\n\n\n<p>This analysis shows the difference between the required regulatory standards and what an organization does.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"> 5. <span style=\"font-family: Raleway, sans-serif; font-size: 24px;\">Strategic gap analysis<\/span><\/h3>\n\n\n\n<p>This type of analysis helps organizations find the gap between where they are now and where they want to be in the future regarding their strategic objectives and goals.<\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">By choosing the right type of gap analysis, companies can learn important things about their performance, find places to improve, and develop effective plans to reach their desired state.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"when_to_use_a_gap_analysis?\"><span style=\"font-weight: 400;\">When to Use a Gap Analysis?<\/span><\/h2>\n\n\n\n<p>There are many scenarios where using a gap analysis can be the right choice. Here are a few examples, but remember, gap analysis is so effective that it can be used in hundreds more situations.<\/p>\n\n\n\n<ul>\n<li><b>Process Improvement:<\/b><span style=\"font-weight: 400;\"> When a business wants to improve its processes or operations, a profit gap analysis can find areas of inefficiency or performance that need fixing.<\/span><\/li>\n\n\n\n<li><b>Product Development:<\/b><span style=\"font-weight: 400;\"> This can be used to evaluate customer needs and expectations to ensure a new product meets their needs.<\/span><\/li>\n\n\n\n<li><b>Compliance and Risk Management:<\/b><span style=\"font-weight: 400;\"> It can help find regulatory gaps and ensure an organization follows all laws and rules.<\/span><\/li>\n\n\n\n<li><b>Organizational Change:<\/b><span style=\"font-weight: 400;\"> When a company&#8217;s structure changes, <\/span>it<span style=\"font-weight: 400;\"> can help find areas of misalignment or gaps in <a href=\"https:\/\/www.questionpro.com\/blog\/research-skills\/\">research skills<\/a>, knowledge, or resources that need to be addressed.<\/span><\/li>\n\n\n\n<li><b>Performance Management:<\/b><span style=\"font-weight: 400;\"> It can help find areas where employees, teams, or departments aren&#8217;t performing as well as they could be and develop plans to improve performance and productivity.<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">In these situations, companies can use it to find areas that need improvement, decide which actions to take first, and develop effective strategic planning to reach their goals.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"how_to_do:_a_5-Step_gap_analysis_template_with_an_example\"><span style=\"font-weight: 400;\">How to Do a Gap Analysis: A 5-Step Template<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">A gap analysis template shows employees where your company can improve by showing the difference between reality andthe  target. It&#8217;s a terrific method to visualize data and illustrate where your company is suffering and excelling.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">In our discussion of the gap analysis template below, we&#8217;ll cover the steps of conducting it that can be applied inside a department, your entire firm, or a particular process. The four phases in the template below will help you identify and fix your <a href=\"https:\/\/www.questionpro.com\/blog\/research-problem\/\">research problems<\/a>.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">The following steps of conducting a gap analysis template can be followed to analyze and identify loops in your entire business:<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Step 1: Identify the area to focus on-<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">You need to know where to focus. That will be your primary requirement. Whether the issue is financing, product quality or marketing, etc, be specific so that you can focus better.<\/span><\/p>\n\n\n\n<blockquote class=\"wp-block-quote\">\n<p><i><span style=\"font-weight: 400;\">For example, suppose you want to identify the gaps in your ketchup business. In that case, you need to decide whether to focus on product quality or marketing to identify and eliminate those gaps.<\/span><\/i><\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Step 2: Identify what goals you want to achieve-<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Now that you know the area to focus on, set your target or goals. Set realistic <\/span><a href=\"https:\/\/www.questionpro.com\/blog\/smart-objectives-and-goals\/\"><span style=\"font-weight: 400;\">smart goals<\/span><\/a><span style=\"font-weight: 400;\"> and make sure to align them with your business goals and needs.&nbsp;<\/span><\/p>\n\n\n\n<blockquote class=\"wp-block-quote\">\n<p><span style=\"font-weight: 400;\">For instance, your ketchup manufacturing business aims to produce and sell 162000 units of ketchup in the next year compared to 120000 being sold this year.<\/span><\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Step 3: Know your current state-<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Before you go any further, know where you stand currently. By looking into your business reports, you will know your current position in the market, brainstorm and gather as much data as possible on your business\u2019s current performance.<\/span><\/p>\n\n\n\n<blockquote class=\"wp-block-quote\">\n<p><span style=\"font-weight: 400;\">In this case, your ketchup brand currently sells around 100000 units monthly.<\/span><\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Step 4: Determine where you want to be in the future-<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Define and determine your parameters, and remember you have set smart goals. By achieving those goals, you will be able to achieve the desired position for your business in the future.<\/span><\/p>\n\n\n\n<blockquote class=\"wp-block-quote\">\n<p><span style=\"font-weight: 400;\">For instance, for your ketchup brand, answer the following question in this step:<\/span><\/p>\n<\/blockquote>\n\n\n\n<p><span style=\"font-weight: 400;\">Where do you foresee your ketchup manufacturing business in the next year? \u2013 The answer can probably be a 35% increase in monthly unit sales.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 5: Understand the gaps between the two states-<\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Now that you have a clear understanding of the attributes of where you stand currently (present state) and where you desire to be in the future (desired state), it is now easy for you to identify what is stopping you from achieving your targets. After you have identified your gaps, equip yourself to close those gaps.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You need to understand the drawbacks of your current situation compared to your aspirations. Understand factors such as: What are the efforts being made to achieve success? Or are attempts being made to improve the quality of the product? Or What are the <\/span><a href=\"https:\/\/www.questionpro.com\/survey-templates\/marketing-surveys\/\"><span style=\"font-weight: 400;\">marketing activities<\/span><\/a><span style=\"font-weight: 400;\"> being conducted to hike up the sales volume?<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">The production needs to ramp up along with a boost in marketing and sales activities. Many teams have to work in unison to sell 135000 units a month compared to the existing 100000 units. Marketing managers need to develop effective strategies for improvement on the basis of the identified strengths, weaknesses, opportunities, and threats in the business.<\/span><\/p>\n\n\n\n<p class=\"has-text-align-left\"><span style=\"font-weight: 400;\"><strong>Learn More:<\/strong> <\/span><a href=\"https:\/\/www.questionpro.com\/features\/advanced-analysis\/\"><span style=\"font-weight: 400;\">Advanced Analysis with QuestionPro<\/span><\/a><\/p>\n\n\n\n\n\t<div class=\"banner-section wf-section\" lang=\"\" >\n\t\t<div class=\"right-column-container\">\n\t\t\t<div class=\"bannerbg white\">\n\t\t\t\t<span class=\"h1-2\">Create memorable experiences based on real-time data, insights and advanced analysis.<\/span>\n\t\t\t\t<a href=\"#userliteForm\" data-toggle=\"modal\" class=\"button w-button\">Request Demo<\/a>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\t<div class=\"userlite-modal modal fade\" id=\"userliteForm\" tabindex=\"-1\" role=\"dialog\" style=\"display: none;\">\n\t\t<div class=\"modal-dialog\" role=\"document\">\n\t\t\t<div class=\"modal-content\" role=\"document\">\n\t\t\t\t<div class=\"modal-body\">\n\t\t\t\t\t<div class=\"modal-header\">\n\t\t\t\t\t\t<button type=\"button\" class=\"close\" data-dismiss=\"modal\" aria-label=\"Close\">\n\t\t\t\t\t\t\t<i class=\"material-icons\">close<\/i>\n\t\t\t\t\t\t<\/button>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<div class=\"contact-us-form-wrapper contact-box\">\n\t\t\t\t\t\t<div class=\"userlite-form-wrapper\">\n\t\t\t\t\t\t\t<iframe src=\"https:\/\/www.questionpro.com\/userlite-form-blog-en.html?product=Research&amp;referralurl=https:\/\/www.questionpro.com\/blog\/wp-json\/wp\/v2\/posts\/60558&amp;lang=en&amp;cat=market-research\" style=\"display: block;\" ><\/iframe>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"demo-form-wrapper success-message-div\" style=\"display:none\">\n\t\t\t\t\t\t\t<p class=\"success-message-para\"><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"gap_analysis_tools\"><span style=\"font-weight: 400;\">Gap Analysis Tools<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">If you are a business owner, ask yourself&nbsp;<\/span><\/p>\n\n\n\n<ul>\n<li><span style=\"font-weight: 400;\">How far have you come from the work you had planned at the beginning of the year?<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">What products or services were you promised to roll out?&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Are they already on the floor?<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Do you have an idea about what worked and what didn\u2019t? And why?<\/span><\/li>\n<\/ul>\n\n\n\n<p>This type of<span style=\"font-weight: 400;\"> tool can help you compare your business or project\u2019s actual performance against the performance you had planned to achieve. This way, you can figure out what worked for you and what didn\u2019t, what decision you made right and what was not so right!<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Here are the 3 gap analysis tools you can use when conducting a gap analysis for your business or organization:<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. SWOT<\/h3>\n\n\n\n<p><a href=\"https:\/\/www.questionpro.com\/blog\/swot-analysis-example\/\"><span style=\"font-weight: 400;\">SWOT<\/span><\/a><span style=\"font-weight: 400;\"> focuses on Strengths, Weaknesses, Opportunities, and Threats in the internal and external <a href=\"https:\/\/www.questionpro.com\/blog\/environmental-analysis\/\">environment analysis<\/a>, respectively. SWOT analysis helps you determine your current industry or market position.<\/span><\/p>\n\n\n\n<p><strong>How to carry out SWOT to analyze the Gap?<\/strong><\/p>\n\n\n\n<ul>\n<li><span style=\"font-weight: 400;\">Gather a team of experts from the relevant department so that their expertise will help you identify the problem and the gaps immediately.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Create a <\/span><a href=\"https:\/\/www.questionpro.com\/survey-templates\/swot-analysis-survey-template\/\"><span style=\"font-weight: 400;\">SWOT analysis<\/span><\/a><span style=\"font-weight: 400;\"> matrix.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Next, list down all the internal strengths and weaknesses.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Note down the opportunities and threats that an external environment might cause.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Rearrange each bullet point in order of highest priority at the top and the least important at the bottom.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Analyze how you can use your strengths to minimize weaknesses and use the best available opportunities to avoid or eliminate threats.<\/span><\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1560\" height=\"1560\" src=\"https:\/\/www.questionpro.com\/blog\/wp-content\/uploads\/2025\/04\/SWOT-analysis-matrix.jpg\" alt=\"SWOT-analysis-matrix\" class=\"wp-image-1019428\"\/><\/figure><\/div>\n\n\n<p class=\"has-text-align-center\"><b>Fig: SWOT Analysis Matrix<\/b><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-family: Raleway, sans-serif; font-size: 24px;\">2. McKinsey7s<\/span> <\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">McKinsey 7s can help you with the following gap analysis purposes:<\/span><\/p>\n\n\n\n<ul>\n<li><span style=\"font-weight: 400;\">To help you understand the gaps that are evident and that may appear&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">To help you identify the areas to optimize and boost performance<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">To align the respective processes during a merger or an acquisition, if you have had one recently or are planning to have one.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Helps you examine the results of future changes within the business.<\/span><\/li>\n<\/ul>\n\n\n\n<p><strong>The 7s refers to the key interrelated elements of an organization. They are:<\/strong><\/p>\n\n\n\n<ul>\n<li><span style=\"font-weight: 400;\">Strategy<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Systems<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Structure<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Shared values<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Skills<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Staff<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Style<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">These elements are divided into two distinct groups: hard elements (tangible factors that can be controlled) and soft elements (intangible factors that cannot be controlled)<\/span><\/p>\n\n\n\n<p><strong>Hard elements are as follows:<\/strong><\/p>\n\n\n\n<ul>\n<li><span style=\"font-weight: 400;\">Strategy \u2013 the plan that will help your company gain an advantage over any of your <\/span><a href=\"https:\/\/www.questionpro.com\/blog\/competitor-research\/\"><span style=\"font-weight: 400;\">competitors<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Structure \u2013 the plan or the layout that will define your entire <a href=\"https:\/\/www.questionpro.com\/blog\/organizational-chart\/\">organizational chart<\/a> structure.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Systems \u2013 business and technical knowledge that your employees already use to complete their daily tasks.<\/span><\/li>\n<\/ul>\n\n\n\n<p><b>Soft elements are as follows:<\/b><\/p>\n\n\n\n<ul>\n<li><span style=\"font-weight: 400;\">Shared values \u2013 these are the set of beliefs or traits that the organization values.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Style \u2013 A leadership style that defines the organization\u2019s culture.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Staff \u2013 people who are the backbone or the asset of an organization.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Skills \u2013 The tool that the employees have to help you succeed.<\/span><\/li>\n<\/ul>\n\n\n\n<p><b>How to apply McKinsey 7s?<\/b><\/p>\n\n\n\n<ul>\n<li><span style=\"font-weight: 400;\">Start by gathering a competent team.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Look for gaps and weaknesses and align the relationship between the elements.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">State where the elements will be optimally aligned. When we speak about elements, we are referring to the 7s.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Come up with a suitable plan of action to realign the elements.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Implement the changes or the solution you have come up with and reduce the gap.<\/span><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-family: Raleway, sans-serif; font-size: 24px;\">3. <\/span>Nadler-Tushman\u2019s Congruence Model<\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">This model is based on the principle that business performance is the result of 4 key elements: work, people, structure, and <\/span><a href=\"https:\/\/www.questionpro.com\/blog\/culture-survey\/\"><span style=\"font-weight: 400;\">culture<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">How to apply this model?<\/span><\/p>\n\n\n\n<ul>\n<li><span style=\"font-weight: 400;\">First and foremost, gather all the data that points you toward any or all symptoms of poor performance.<\/span><\/li>\n\n\n\n<li>Specify inputs, i.e, whether it\u2019s the environment, resources, or history that is causing these poor performances.<\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Identify which outputs are required at the organizational level so that the organization can meet all strategic objectives.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Now assess the degree of congruence among all the mentioned components.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Strategize and put down a plan of action.<\/span><\/li>\n<\/ul>\n\n\n\n<p>Are you thinking about improving your understanding of your customers? Dive into QuestionPro&#8217;s latest blog on their <a href=\"https:\/\/www.questionpro.com\/blog\/customer-insight-platform\/\">Customer Insight Platform<\/a>!<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"gap_analysis_process_using_questionpro_survey_software\">Gap Analysis Process Using QuestionPro Survey Software<\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">QuestionPro <\/span><a href=\"https:\/\/www.questionpro.com\/market-research-survey-software.html\"><span style=\"font-weight: 400;\">market research survey software<\/span><\/a><span style=\"font-weight: 400;\"> is a platform that helps you identify gaps in your business by making available the gap analysis template. A new question type has been added to the QuestionPro <\/span><a href=\"https:\/\/www.questionpro.com\/\"><span style=\"font-weight: 400;\">survey system<\/span><\/a><span style=\"font-weight: 400;\"> to run comparisons between expectation and delivery specifically.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">In most cases, this realizes itself by asking customers\/potential respondents to rate different attributes (Customer Service, On-Time delivery, etc.) on the importance and a satisfaction <\/span><a href=\"https:\/\/www.questionpro.com\/blog\/rating-scale\/\"><span style=\"font-weight: 400;\">rating scale<\/span><\/a><span style=\"font-weight: 400;\">. We call this the side-by-side matrix question (the alternative name is a multi-dimensional matrix) \u2014 basically two (or more) <\/span><a href=\"https:\/\/www.questionpro.com\/features\/multiple-choice-matrix.html\"><span style=\"font-weight: 400;\">matrix questions<\/span><\/a><span style=\"font-weight: 400;\"> placed next to each other. Follow these simple steps to run <\/span>it<span style=\"font-weight: 400;\">.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">How can you access Gap Analysis?<\/span><\/p>\n\n\n\n<ul>\n<li><b>Login \u00bb Surveys \u00bb Reports \u00bb Choice Modelling<\/b><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Select <\/span><b>GAP Analysis<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"871\" height=\"239\" src=\"https:\/\/www.questionpro.com\/blog\/wp-content\/uploads\/2018\/08\/gap-analysis_1.png\" alt=\"gap analysis \" class=\"wp-image-60559\"\/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\">Select the question from the drop-down menu and select the Gap analysis option.<\/span><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"899\" height=\"324\" src=\"https:\/\/www.questionpro.com\/blog\/wp-content\/uploads\/2018\/08\/gap-analysis_2.png\" alt=\"gap analysis \" class=\"wp-image-60560\"\/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\">Once you have analyzed the question, you can also download the report in excel, PowerPoint, or even print it.<\/span><\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1560\" height=\"837\" src=\"https:\/\/www.questionpro.com\/blog\/wp-content\/uploads\/2025\/04\/gap-analysis.jpg\" alt=\"gap-analysis-report\" class=\"wp-image-1019444\" style=\"width:1170px;height:auto\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"conclusion\"><span style=\"font-weight: 400;\">Conclusion<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Gap analysis is one of the most effective ways to find growth opportunities. It gives your company a strategy based on data and the standards of your industry.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Meeting people&#8217;s expectations is never easy, but the analysis helps you make a plan by taking things one step at a time. <\/span>It<span style=\"font-weight: 400;\"> is a thorough, step-by-step process that gives you a detailed action plan. You can use it to fix a specific problem or just be proactive about making new strategies.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">QuestionPro has useful tools that can help you do a good gap analysis. By using its survey and research tools, businesses can find out where they can improve and develop plans to close the gaps in their performance.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">QuestionPro&#8217;s easy-to-use interface and customizable features make it a complete solution for companies that want to improve their processes and grow. So sign up now to get your desired outcome!<\/span><\/p>\n\n\n\n\n\t<div class=\"banner-section wf-section\" lang=\"\" >\n\t\t<div class=\"right-column-container\">\n\t\t\t<div class=\"bannerbg white\">\n\t\t\t\t<span class=\"h1-2\">Create memorable experiences based on real-time data, insights and advanced analysis.<\/span>\n\t\t\t\t<a href=\"#userliteForm\" data-toggle=\"modal\" class=\"button w-button\">Request Demo<\/a>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\t<div class=\"userlite-modal modal fade\" id=\"userliteForm\" tabindex=\"-1\" role=\"dialog\" style=\"display: none;\">\n\t\t<div class=\"modal-dialog\" role=\"document\">\n\t\t\t<div class=\"modal-content\" role=\"document\">\n\t\t\t\t<div class=\"modal-body\">\n\t\t\t\t\t<div class=\"modal-header\">\n\t\t\t\t\t\t<button type=\"button\" class=\"close\" data-dismiss=\"modal\" aria-label=\"Close\">\n\t\t\t\t\t\t\t<i class=\"material-icons\">close<\/i>\n\t\t\t\t\t\t<\/button>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<div class=\"contact-us-form-wrapper contact-box\">\n\t\t\t\t\t\t<div class=\"userlite-form-wrapper\">\n\t\t\t\t\t\t\t<iframe src=\"https:\/\/www.questionpro.com\/userlite-form-blog-en.html?product=Research&amp;referralurl=https:\/\/www.questionpro.com\/blog\/wp-json\/wp\/v2\/posts\/60558&amp;lang=en&amp;cat=market-research\" style=\"display: block;\" ><\/iframe>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"demo-form-wrapper success-message-div\" style=\"display:none\">\n\t\t\t\t\t\t\t<p class=\"success-message-para\"><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions (FAQs)<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1744022803422\"><strong class=\"schema-faq-question\"><strong>Q1. Why is gap analysis important?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>\u00a0<\/strong>It helps businesses pinpoint areas for improvement, develop strategies to close performance gaps, allocate resources efficiently, and track progress over time.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1744023254884\"><strong class=\"schema-faq-question\">Q2. What are the different types of gap analysis?<\/strong> <p class=\"schema-faq-answer\">The main types include performance, product, market, compliance, and strategic gap analysis.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1744023280172\"><strong class=\"schema-faq-question\">Q3. How do you perform a gap analysis?<\/strong> <p class=\"schema-faq-answer\">Steps included in performing a gap analysis are identifying the area of focus, setting goals, understanding current performance, determining future goals, and identifying gaps between the present and desired states.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1744023364960\"><strong class=\"schema-faq-question\"><strong>Q4. What tools can help with gap analysis?<\/strong><\/strong> <p class=\"schema-faq-answer\">Answer: Tools like SWOT analysis, McKinsey 7s, and Nadler-Tushman\u2019s Congruence Model can help in gap analysis by identifying strengths, weaknesses, and performance gaps.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1744023403880\"><strong class=\"schema-faq-question\"><strong>Q5. How can gap analysis help in product development?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Answer:<\/strong> It helps businesses assess customer needs and expectations to ensure products meet those requirements and identify areas where improvement is needed.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>It&#8217;s an old problem in business: you want to grow your company and put your strategy into action, but you [&hellip;]<\/p>\n","protected":false},"author":86,"featured_media":60562,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[203],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What is Gap Analysis: Definition, Method, and Template<\/title>\n<meta name=\"description\" content=\"Gap Analysis helps uncover performance gaps and improve organizational processes. 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What tools can help with gap analysis?","answerCount":1,"acceptedAnswer":{"@type":"Answer","text":"Answer: Tools like SWOT analysis, McKinsey 7s, and Nadler-Tushman\u2019s Congruence Model can help in gap analysis by identifying strengths, weaknesses, and performance gaps.","inLanguage":"en-US"},"inLanguage":"en-US"},{"@type":"Question","@id":"https:\/\/www.questionpro.com\/blog\/gap-analysis\/#faq-question-1744023403880","position":5,"url":"https:\/\/www.questionpro.com\/blog\/gap-analysis\/#faq-question-1744023403880","name":"Q5. 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