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  1. Surveys
  2. 2015
  3. August
  4. T
  5. Tender Evaluation
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Exit Survey
 
 
Good day,

I am an Honours in Public Development and Management/Public Administration student at the Stellenbosch University, School of Public Leadership. I am conducting a research that assesses the implementation of the tender processes.

Your participation in this study is completely voluntary. There are no foreseeable risks associated with this project. However, if you feel uncomfortable answering any questions, you can withdraw from the survey at any point. It is very important for us to learn your opinions. It will take approximately 10 - 15 minutes to complete the questionnaire.

Your survey responses will be strictly confidential. Your information will be coded and will remain confidential. If you have questions at any time about the survey or the procedures, you may contact Tshifhiwa Mulelu on: +27729117379, email [email protected] or Mrs Adele Burger on: +27 (021) 918 4412, email: [email protected]


Thank you very much for your time and support. Please start with the survey now by clicking on the Continue button below.
 
 
 
In which Department are you currently working in?
 
Community Services
 
Corporate Services
 
Finance
 
Governance Department
 
Home Affairs and IEC
 
Housing and Electricity Services
 
Municipal Manager's Office
 
Roads and Water Services
 
Town Planning and Development
 
Other
 
 
 
 
Years of experience working in this department?
 
0 - 03 years
 
04 - 06 years
 
07 - 10 years
 
11 and more years
 
 
What is your level of commitment on the tender processes?
 
I am not involved in any way with the tender processes and have no knowledge about them (then EXIT the survey)
 
I am not involved in any way with the tender processes, however i have adequate knowledge about the system (then CONTINUE with the survey)
 
I am partially involved with the tender processes (then CONTINUE with the survey)
 
I am hands on with the tendering processes (then CONTINUE with the survey)
 
 
Select one statement under each of the sub-headings; Compliance, Legislation needs, Training requirements and the Level of service that you think is the most applicable to the five different stages of the tendering procedure?
Invitation to bids Tender briefing sessions Tender submission Tender evaluation Awarding of tenders
a) Compliance:
1. This stage is very easy to comply with
2. This stage is very difficult to comply with
b) Legislation needs:
1. The legislation for this stage has been made available by the relevant departments
2. The legislation for this stage is available but have restrictions imposed by the system
3. Legislation for this stage is not made available by the relevant departments
c) Training requirements:
1. No proper training has been provided for this stage
2. Adequate training has been provided for this stage
d) Level of service:
1. The stage is conducted in accordance to specification
2. Little improvements can be done on this stage
3. Major changes need to be done on this stage
4.The processes for this stage are outdated and need replacement
 
 
In which of the following stages do you think most of the time is spent during the tender processes (Rate from 1 to 5 stars, with 1 as the least time spent and 5 as  the most time spent)?
Invitation of bidders
Tender briefing sessions
Tender submissions
Tender evaluation
Awarding of tenders
 
 
What is the level of compliance from the potential Service Providers (bidders/tenderers) for the listed Municipal Bidding Documents?
Poor Average Excellent
MBD 1 - Invitation to bid
MBD 2 - Tax Clearance Certificate
MBD 3.1, 3.2 and 3.3 - Pricing schedule
MBD 4 - Declaration of interest
MBD 5 - Declaration for Procurement above R10Million
MBD 6.1 and 6.2 - Preference points claim forms and Declaration certificate for local production and content for designated sectors
MBD 7.1, 7.2 and 7.3 Contract forms
MBD 8 - Declaration of Bidder’s Past Supply Chain Management Practices
MBD 9 - Certificate of Independent Bid Determination
 
Indicate the importance of these legislation in the tendering process:
Very Unimportant Unimportant Neutral Important Very Important
Constitution of the Republic of SA (Act No. 108 of 1996) Chapter 13 - Section 217
Preferential Procurement Policy Framework Act No. 5 of 2000
Public Finance Management Act (PFMA) Act No. 1 of 1999
Municipal Systems Act No 32 of 2000
Municipal Supply Chain Management Regulation of 2005
Municipal Finance Management Act No 56 of 2003
Broad-Based Black Economic Empowerment (BBBEE) Act No. 53 of 2003
Prevention and Combating of Corrupt Activities Act No. 12 of 2004
National Small Business Act No 102 of 1996
Construction Industry Development Board Act No. 38 of 2000
Promotion of Administrative Justice Act No. 3 of 2000
The Promotion of Equality and the Prevention of Unfair Discrimination Act No. 4 of 2000
 
 
What challenges in the tendering process do you think is applicable to your municipality (Select all that apply)?
 
Lacking of appropriate skills, capacity and knowledge
 
Insufficient measures for monitoring and evaluation of SCM
 
Linking and planning demand to the budget inadequately
 
The Broad-based black economic empowerment (BBEEE) that is ineffective
 
Non-compliance with regulations and policies
 
Excess decentralisation in the procurement system
 
Unethical behaviour
 
Accountability, corruption and fraud

 
 
 
Do you think the new centralised E-Tendering system will be able to combat the challenges which are highlighted in the previous question?
 
Yes
 
No