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Dear Young Men's Choir and Gondwana Singers Choristers,
We are thrilled to welcome you on the Young Men's Choir tour to Festival of Voices!
Please note, all choristers who are catching flights must ensure their flights arrive to Launceston Airport and depart from Hobart Airport.
All local choristers will need to be dropped at Launceston Airport no later than 3:30pm on Sunday 5 July to meet the group and travel to rehearsal. Further information on the drop off location to follow.
It is essential that all flights arrive in Launceston between 12pm and 4pm on Sunday 5 July and depart from Hobart between 11am and 3pm on Monday 13 July.
Your Transport Form is due no later than 5pm on Friday 26 June.
Many thanks,
Tessa |
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| * First Name: | | | | * Last Name: | | | | Correspondence Email: | | | | * Participant's Mobile (if any): | | |
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| Flight Number | | | | Carrier | | | | Arrival Time | | | | Arrive From: | | | | Booking Reference | | |
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* Will your child / ward be travelling as an Unaccompanied Minor on their ARRIVAL flight?
NB- Important information for unaccompanied minors will follow at a later date. |
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* Will your child / ward be travelling as an Unaccompanied Minor on their DEPARTURE flight?
NB- We will provide important additional information for unaccompanied minors at a later date. |
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| Flight Number | | | | Carrier | | | | Departure Time | | | | Departing to | | | | Booking Reference | | |
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| Contact Person: | | | | Relationship to Chorister: | | | | Home Phone: | | | | Mobile: | | |
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| Contact Person: | | | | Relationship to Chorister: | | | | Home Phone: | | | | Mobile: | | |
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ROOMING PREFERENCES
PLEASE NOTE: rooming preferences cannot be guaranteed and cannot be changed once submitted. We are working hard to make this an enjoyable experience for your chorister and will do our absolute best to place them in a room with at least one of their preferences. However, this is not always possible. This tour is a wonderful opportunity to make new friends with boys your chorister may not necessarily know very well.
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| The medical, dietary and personal information we have on file for all choristers comes from the Registration Form for National Choral School in January 2015 (Gondwana Singers) or Sydney Children's Choir (Young Men's Choir). Up to date personal information is a most valuable resource to assist staff, volunteers and host families to meet the needs of all choristers. If you have any additional or updated information that you would like to provide to Gondwana Choirs, please do so in the box below:
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| Permission & Disclaimer for Gondwana Festival of Voices Tour 2015
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1. I give permission for my child/ward to be a participant of the Gondwana Voices Festival of Voices Tour ("The Program") and to participate in rehearsals, performances and social activities associated with the Program.
2 I have provided Gondwana Choirs with all the information that is necessary for employees and volunteers of Gondwana Choirs to plan safe and reasonable heath care support for me / my child / my ward. This includes, if relevant, any activity modifications I / my child / my ward may require for medical reasons
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3. I agree to inform the employees of Gondwana Choirs of any changes to my / my child / my ward 's health, not indicated on this form, at a time prior to the commencement of activities throughout the Program.
4. In the event of any accident or illness throughout the duration of The Program, where contact with the child/ward's parent/guardian is impractical or impossible, I hereby authorise the obtaining on my behalf of any medical, surgical and dental assistance for me/my child/ my ward that a registered medical practitioner considers necessary. I further authorise qualified practitioners to administer anesthetic to me /my child / my ward if such an eventuality arises. I undertake to pay any medical, ambulance or dental fees and/or costs incurred in this regard
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5. I understand that Gondwana Choirs and its servants, agents and officers will under no circumstances, be held responsible for any personal injuries, damage or loss to me /my child / my ward that may occur: a) in the course of traveling to and from the Program; and/or b) during the attendance of The Program and/or throughout the course of my / my child / my ward 's stay at venues for the duration of The Program; and I will not bring any legal claim on my child/ward's behalf against Gondwana Choirs and its servants, agents and officers in the event that any personal injury, damage or loss is sustained by me / my child / my ward in such circumstances outlined in 5(a) and 5(b) above.
6. I understand that this completed Form is treated with the utmost confidentiality at all times unless a situation arises in which information on the forms must be accessed (e.g. medical emergency / dietary requirements). In these instances, Third Party Providers will be notified of the relevant information in the Form.& Disclaimer for the 2015 Gondwana Choralfest Tour
7. I consent to Gondwana Choirs filming, recording and/or photographing me / my child / my ward ("Footage") for promotional, marketing and other purposes associated with The Program. I agree to, and permit Gondwana Choirs and its nominees and sponsors to using the Footage and my / my child / my ward 's name, image and likeness. I agree that Gondwana Choirs has no liability or obligation of any nature to make payments to me at any time in respect of the Footage, or any literary, dramatic, musical works or sound recordings ("Original Works") created by me /my child / my ward in the course of their participation with Gondwana Choirs. I acknowledge that Gondwana Choirs is not obliged to publish or otherwise use the Original Works or Footage or any part of them. I consent to Gondwana Choirs and its nominees and sponsors without limitation using, reproducing, exhibiting, editing, adapting, compiling with other works or materials, transmitting, broadcasting, publishing and distributing the Original Works or Footage in any media and any territories at its discretion. I agree that ownership of any intellectual property rights in the Original Works or Footage, and all works derived from or created under the Original Works or Footage, vest in Gondwana Choirs. To the extent that any such intellectual property rights vested in either me / my child / my ward, these will be assigned, upon their creation, to Gondwana Choirs. To the full extent permitted by law, I consent to the doing of anything in relation to the Original Works and Footage that (but for the consents provided in this letter) would otherwise infringe any moral rights, performers’ rights or similar no assignable personal rights that I / my child / my ward might otherwise have including but not limited to publishing the Original Works and Footage without attribution and modifying/adapting the Original Works and Footage. I agree to execute all documents and do all things required by Gondwana Choirs for the purpose of giving effect to the above requirements.
8. I understand that I/ my child / my ward are not to consume any illegal substances during the duration of the Program. I understand that I / my child / my ward are not to consume alcohol during the duration of the Program. I understand that I / my child / my ward are not to offer or purchase alcohol or illegal substances for any other participants in the Program. I realise that if I/ my child / my ward breach this understanding I/ my child / my ward will be asked to leave the Program immediately. If I am a participant 18 years and over, I understand that I am not to consume any alcohol until all scheduled program activities of the day have been completed and that moderation must be observed.
9. I agree that I/ my child / my ward must attend all scheduled activities during the Program. I understand that, after discussion with me by Gondwana Choirs staff, it may be decided for personal, musical or behavioural reasons that I/ my child / my ward is not suitable for The Program and may be asked to return home. I understand that, if this situation arises, any costs incurred (eg changing return flight home) are to be borne by me.
10. I understand that the Program requires high level of commitment and behaviour from my child / my ward. I have explained to him/her that during the Program, he/she will be required to work hard and participate in all that is going on (we will also have a lot of fun!). There may be an occasion where it is felt that a participant is not coping with the demands of the Program. I understand that after discussion with me it may be decided for personal, musical, or behavioral reasons that my child/ward is not ready for the Program and may be asked to return home. I understand that, if this situation arises, any costs incurred are to be borne by me. (This clause applies to participants under the age of 18).
11. I understand that in the event that I / my child / my ward withdraw from The Program after the official payment due date as stated in the offer letter and up to two weeks prior to The Program’s commencement, Gondwana Choirs reserves the right to retain a fee of $250 to cover associated administrative costs. I understand that in the event that I / my child / my ward withdraws from The Program within two weeks of The Program’s commencement, or for any reason leaves The Program early, Gondwana Choirs reserves the right to retain the entire participation fee.
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