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Name:

email:

Class in-charge of 2005:

Part 1 Enquiries and Admissions

	Yes	No
1.Facility to maintain records of enquiries on-line	Yes	No

2.Facility to record prospective students/ parents/guardians details	Yes	No

3.Facility to administer entrance tests	Yes	No

4.Facility to generate Letter of Offer and Letter of Rejection	Yes	No

5.Facility to report status of enquiry/application online:

	Yes	No
a)Waiting list	Yes	No

b)Outstanding M.O.E. approval for Malaysian students	Yes	No

c)Awaiting arrival	Yes	No

d)To be assessed	Yes	No

e)Awaiting entrance test results	Yes	No

f)Reassessment	Yes	No

g)Rejected	Yes	No

h)Deferred Application	Yes	No

i)Cancellation	Yes	No

j)Offered	Yes	No

6.Facility to maintain and generate up-to-date statistical reports to management and M.O.E. e.g. generation of statistics for M.O.E. based on RACE (Nationality)

Yes

Part 2 Student

1.Facility to enter prospective students and parents/guardian details

Yes

2.Facility to enter new student & parents/ guardian personal details

Yes

3.Functions required by user:

	Yes	No
a)Family information including siblings	Yes	No

b)Facility to enter parents/guardian exception address e.g. for Billing purposes	Yes	No

c)Facility to provide access to student archiving utility	Yes	No

d)Facility to process Classes	Yes	No

e)Facility to process sport/ECAs/other activities	Yes	No

f)Facility to process subject information facility to provide students transition from one section of school to e.g. Year 6(primary) to Year 7(secondary)	Yes	No

4.Facility to fast query on a students emergency medical information including parent/guardian phone number and also students emergency contacts

Yes

5.Facility to provide assessment of students: Individually or by class.

Yes

6.Access security on certain sensitive information pertaining to students/parents/ guardians

Yes

7.Facility to define types of students: Future students OR Active students OR Past Students OR Archived students

Yes

8.Students left school have their records removed from students list, but maintains a basic archive record of all past students

Yes

9.Ability to define Types of Classes

Yes

10.Facility to enroll a new student

Yes

11.Facility to terminate students enrolment

Yes

12.Facility to display warning message with option statement of account if required when the student has any outstanding accounts upon leaving school

Yes

13.Facility to reinstate a student who has left the school

Yes

14.Information of students already left to remain in the system until the end of the current academic term

Yes

15.At end of year processing, all records of students concerned should be printed as hard copy and removed when archived

Yes

16.Student Personal Details Fields, only allow view and editing to authorized users

Yes

17.Facility to enter student options lists

Yes

18.Facility to enter students Accident Report

Yes

19.Facility to maintain students Medical Details including students doctors information

Yes

20.Facility to keep Roll Class History

Yes

21.Facility to keep Academic Record

Yes

22.Ability to keep Academic results

Yes

23.Ability to enter Assessment comments

Yes

24.Facility to collect, process and report on student absences

	Yes	No
a)Facility to keep Class Absentees	Yes	No

b)Facility to keep Lesson Absentees	Yes	No

c)Facility to keep Part of Day Absences	Yes	No

d)Facility to keep Student Long Absences	Yes	No

e)Function to enable user to view/print the list of absentees by class	Yes	No

f)Facility to print Unexplained/Consecutive Absences Letter to Parent/Guardian	Yes	No

25.Facility to provide the following assessment requirements:

	Yes	No
a)Must provide the facility for user to enter assessment results for a class of students using a computer connected to the school network	Yes	No

b)Must be able to process students assessment results	Yes	No

c)Must provide an application which can be installed or loaded on standalone computer for the user enter assessment details for a class of students outside the school	Yes	No

d)Must provide the facility to generate student report cards	Yes	No

	Yes	No
26.Facility to archive Left students	Yes	No

27.Facility to Quick Find a student	Yes	No

28.Facility to keep records on former students (ALUMNI	Yes	No

29.Allow to match photographs of students to their Personal Details	Yes	No

30.Facility to allocate students to respective teaching Sets	Yes	No

31.Facility to Allocate students to Future	Yes	No

32.Requirements for class allocations:

	Yes	No
a)Facility to allocate students to a subject class including viewing and printing of information	Yes	No

b)Facility to allocate students to a subject class including viewing and printing of information	Yes	No

c)Facility to allocate students to a particular teaching set class including viewing and printing of information	Yes	No

d)Facility to allocate students to a roll (registration) class including viewing and printing of information	Yes	No

e)Facility to allocate students to an activity for the academic term in question including viewing and printing of information	Yes	No

f)Facility to allocate students to a future roll class (for a next academic year) including viewing and printing of information	Yes	No

g)Facility to allocate students to next teaching set including viewing and printing information	Yes	No

h)Facility to allocate students to future subjects including viewing and printing of information	Yes	No

	Yes	No
33.To provide security features to enable only authorized staff accessing to sensitive and confidential information e.g. medical details for viewing and/or printing purposes	Yes	No

34.User defined fields customize fields for specific needs	Yes	No

35.General Reports Requirements:

	Yes	No
a)Should be able to provide a list of available reports	Yes	No

b)Should be able to standard reports	Yes	No

c)Should be able to create customize reports for specific needs	Yes	No

d)Should be able to preview and print a specific report	Yes	No

36.Time tables requirements:

	Yes	No
a)Must be able to produce time tables on a student, teaching staff, room or master basis	Yes	No

b)Must be able to generate timetable for individual faculty/department	Yes	No

c)Must include a search facility to identify free rooms or teachers	Yes	No

Part 3 School

1.Facilities to enter the name of the school, address, telephone, etc.

Yes

2.Facilities to collect, process and report on School Assets: -

	Yes	No
a)Information regarding facility locations e.g. Rooms, halls, etc.	Yes	No

b)Facility to maintain & manage all school assets	Yes	No

c)Registration off all assets held by the school	Yes	No

d)Maintaining record of each asset Disposal of or Transferred	Yes	No

e)Management of hire and Loan of school assets and facilities	Yes	No

f)Maintaining a record of the movement of facility keys	Yes	No

g)Maintaining Inventory records e.g. Cleaning fluids, brooms, cartridges, etc	Yes	No

h)Maintaining details of asset maintenance	Yes	No

i)Maintaining insurance details	Yes	No

j)Maintaining asset component details e.g. Easily divisible and moveable components	Yes	No

	Yes	No
k)Maintaining asset warranty details	Yes	No

l)Maintaining asset depreciation	Yes	No

3.Facility to maintain School Bus details

Yes

4.Facility to maintain school calendar on a day-by-day basis:

	Yes	No
a)Ability to accept a teaching cycle other than the usual five-day cycle	Yes	No

b)Facility to record special events (Date, description, etc.)	Yes	No

c)Facility to produce calendar reports for the entire school	Yes	No

d)Facility to produce calendar reports for school days	Yes	No

e)Facility to produce calendar reports for school holidays	Yes	No

f)Facility to produce calendar reports for school holidays, etc	Yes	No

g)Facility to adjust the school calendar	Yes	No

5.Timetables requirements:

	Yes	No
a)Facility to produce master timetable	Yes	No

b)Facility to produce student timetable	Yes	No

c)Facility to produce room timetable	Yes	No

d)Facility to produce staff timetable	Yes	No

e)Facility to quickly identify free rooms & teachers	Yes	No

f)Facility to create timetable for different schools	Yes	No

Part 4 Staff

	Yes	No
1.Facility to record contract teaching staff details	Yes	No

2.Facility to record Administrative staff details	Yes	No

3.Facility to record temporary relieving teaching staff details	Yes	No

4.Facility to archive staff members who have left the school	Yes	No

5.Facility to record staff personal/employment details	Yes	No

6.Facility to record absence details for staff	Yes	No

7.Facility to record Emergency contact details	Yes	No

8.Facility to record Department details	Yes	No

9.Facility to record other duties for staff	Yes	No

10.Facility to record relief details	Yes	No

	Yes	No
11.Facility to record staff accident report	Yes	No

12.Facility to record Professional Development Details	Yes	No

13.Facility to record Car Registration	Yes	No

14.Facility to print reports	Yes	No

15.Facility to record medical condition	Yes	No

16.Facility to record acting position details	Yes	No

17.Facility to record staff qualification	Yes	No

18.Facility to record staff teaching subjects	Yes	No

19.Facility to record staff development plan	Yes	No

Part 5 Utilities

	Yes	No
1.Tools required by support personnel to diagnose system problem	Yes	No

2.Tools to grant access rights of users and maintain system users and groups	Yes	No

3.Backup utilities available	Yes	No

4.Transaction log available to keep the audit trail	Yes	No

5.Classes & students records will automatically update when system rollover into next school year	Yes	No

6.Tools that allows to define and create our own customized reports (e.g. crystals report, SQL)	Yes	No

7.Facility to check the database integrity	Yes	No

8.Facility to export student data into an ASCII, Word, Excel, etc. format	Yes	No

9.Utility to rebuild index files	Yes	No

10.Utility to print students Leaving certificate	Yes	No

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