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Dear Sir/Mdm

This survey is part of a research to determine the feasibility of extracting & distributing only relevant sections of a Systems Requirements Specification (SRS) to different project stakeholders instead of the entire set of specifications in full. The purpose is to reduce the document reading costs and promote the efficiency and effectiveness of communications between different stakeholders to ultimately help promote the success of projects. The final research results will be posted in the PMI survey website for your reference.

Please share with us your views. This survey comprises only 21 questions and should take less than 20 minutes of your valuable time to complete.

Your participation in this study is completely voluntary. There are no foreseeable risks associated with this project. However, if you feel uncomfortable answering any questions, you can withdraw from the survey at any point. It is very important for us to learn your opinions.

Your survey responses will be stricly confidential and data from this research will be reported only in the aggregate. Your information will be coded and will remain confidential. If you have questions at any time about this survey or the procedures, please email me at [email protected]

If you have any concerns with regard to the possibility of your identity being made known in the course of this project, please do not hesitate to contact Ms Kimberley Larsen, The Executive Officer, IGSM Human Research Ethics Committee, University of South Australia, GPO BOX 2471, Adelaide SA 5000, Australia. Email: [email protected]; telephone number + 61 8 8302 0475; and Fax : + 61 8 8302 0709 to discuss any ethical concerns about the project or answer questions about the rights of participants.

Thank you very much for your time and support. Please start with the survey now by clicking on the Continue button below.

Yours sincerely,

Wan Mei Mok

Female

Male

Consultancy

Education

IT Services eg ISP or ASP

Software

Hardware

Information, Communications & Technology (ICT) including Networking

Other

Just started

less than 2 years

2 to less than 5 years

5 to less than 8 years

8 to less than 10 years

more than 10 years

less than US$100,000

between US$100,000 to less than US$250,000

between US$250,000 to less than US$500,000

between US$500,000 to less than US$750,000

between US$750,000 to less than US$1 million

between US$1 to US$3 million

more than US$3 million

Please check ALL that apply.

IT infrastructure including networks

Project Management

Software Application Building

Software Infrastructure

Training

Other

Please check ALL that apply.

Financial Beneficiary

Negative Stakeholder eg Opponent of a project/product

Packaging Designer

Programmer

Vendor Representative

Project Manager

Business Analyst

Requirements Engineer

Technical Designer, Systems Architect or Organizational Architect

Testing Specialist

Business Domain Expert

Consultant in Sales, Marketing, Aesthetics, Graphics, Usability, Safety, Security, Cultural, Legal, Environmental, Standards, Financial or Negotiation

Customer or User

Project Champion

Maintenance Operator eg product installer

Operational Support eg Trainer

Yes

No

Not sure

Yes

No

Not sure

Please check ALL that apply.

IEEE std 1233, Guide for Developing System Requirements Specifications

IEEE std 830-1998, Recommended Practice for Software Requirements Documentation

ISO/IEC 12119-1994, Information Technology--Software packages--Quality requirements and testing

IEEE std 1362-1998, Guide for Information Technology-System Definition

Other

Please check ALL that apply.

IEEE std 1233, Guide for Developing System Requirements Specifications

IEEE std 830-1998, Recommended Practice for Software Requirements Documentation

ISO/IEC 12119-1994, Information Technology--Software packages--Quality requirements and testing

IEEE std 1362-1998, Guide for Information Technology-System Definition

Other

In full (the entire document)

Selected sections based on their needs

Selected sections based on the event or activity that they are participating in

Selected sections based on their role

Don't distribute at all

Other

13.
Typically, who are the critical, essential and non-essential stakeholders (SH) in your projects ?

CRITICAL SH can prevent your project from achieving success.

ESSENTIAL SH can delay your project from achieving success but you have alternative stakeholders.

NON-ESSENTIAL SH are interested in your project but have no direct impact on its success.

Please check ALL that apply.

	Critical SH	Essential SH	Non-essential SH
Financial Beneficiary	Critical SH	Essential SH	Non-essential SH

Negative Stakeholder eg Opponent of a project/product	Critical SH	Essential SH	Non-essential SH

Packaging Designer	Critical SH	Essential SH	Non-essential SH

Programmer	Critical SH	Essential SH	Non-essential SH

Vendor Representative	Critical SH	Essential SH	Non-essential SH

Project Manager	Critical SH	Essential SH	Non-essential SH

Business Analyst	Critical SH	Essential SH	Non-essential SH

Requirements Engineer	Critical SH	Essential SH	Non-essential SH

Technical Designer, Systems Architect or Organizational Architect	Critical SH	Essential SH	Non-essential SH

Testing Specialist	Critical SH	Essential SH	Non-essential SH

	Critical SH	Essential SH	Non-essential SH
Business Domain Expert	Critical SH	Essential SH	Non-essential SH

Consultant in Sales, Marketing, Aesthetics, Graphics, Usability, Safety, Security, Cultural, Legal, Environmental, Standards, Financial or Negotiation	Critical SH	Essential SH	Non-essential SH

Customer or User	Critical SH	Essential SH	Non-essential SH

Project Champion	Critical SH	Essential SH	Non-essential SH

Maintenance Operator eg product installer	Critical SH	Essential SH	Non-essential SH

Operational Support eg Trainer	Critical SH	Essential SH	Non-essential SH

Yes

No

No opinion

Reasons are :

Stakeholder's position or authority

Stakeholder's role (critical, essential or non-essential)

Stakeholder's importance (key, secondary or unimportant user)

The project activities that the stakeholder is involved

Stakeholder's status : internal or external to the organization

Sensitivity & confidentiality of the project

Others

16.
Please check those Project Drivers sections in a typical Systems Requirements Specifications that you would consider compulsory to distribute to your different categories of stakeholders :

	Critical SH	Essential SH	Non-essential SH
a) Project Purpose : project background & goals, & user problems	Critical SH	Essential SH	Non-essential SH

b) Client(s) paying for the development, Customer(s) buying the product &/or other stakeholders	Critical SH	Essential SH	Non-essential SH

c) Product users Information : key, secondary and unimportant users	Critical SH	Essential SH	Non-essential SH

17.
Please check those PROJECT CONSTRAINTS sections in a typical Systems Requirements Specifications that you would consider compulsory to distribute to your different categories of stakeholders :

	Critical SH	Essential SH	Non-essential SH
a) Mandated constraints that will affect the eventual product design	Critical SH	Essential SH	Non-essential SH

b) Naming conventions & definitions of all terms used in the project including acronyms	Critical SH	Essential SH	Non-essential SH

c) External factors & assumptions that influences the product	Critical SH	Essential SH	Non-essential SH

18.
Please check those FUNCTIONAL REQUIREMENTS sections in a typical Systems Requirements Specifications that you would consider compulsory to distribute to your different categories of stakeholders :

	Critical SH .	Essential SH .	Non-essential SH
a) Scope of Work : analysis of the current system & context	Critical SH .	Essential SH .	Non-essential SH

b) Product Scope : boundaries between users & the product	Critical SH .	Essential SH .	Non-essential SH

c) Functional & Data Requirements	Critical SH .	Essential SH .	Non-essential SH

19.
Please check those NON-FUNCTIONAL REQUIREMENTS sections in a typical Systems Requirements Specifications that you would consider compulsory to distribute to your different categories of stakeholders :

	Critical SH	Essential SH	Non-essential SH
a) Look & Feel Requirements	Critical SH	Essential SH	Non-essential SH

b) Usability & Humanity (language, currency, understandability, learnability, etc) Requirements	Critical SH	Essential SH	Non-essential SH

c) Performance (speed, safety, accuracy, reliability, availability, accessibility, etc) Requirements	Critical SH	Essential SH	Non-essential SH

d) Operational (eg physical & technological environment, interoperability, productization, etc) Requirements	Critical SH	Essential SH	Non-essential SH

e) Maintainability & Support Requirements	Critical SH	Essential SH	Non-essential SH

f) Security Requirements	Critical SH	Essential SH	Non-essential SH

g) Cultural & Political Requirements	Critical SH	Essential SH	Non-essential SH

h) Legal Requirements (standards & compliance)	Critical SH	Essential SH	Non-essential SH

20.
Please check those PROJECT ISSUES sections in a typical Systems Requirements Specifications that you would consider compulsory to distribute to your different categories of stakeholders :

	Critical SH .	Essential SH .	Non-essential SH
a) Outstanding Issues (no conclusion yet)	Critical SH .	Essential SH .	Non-essential SH

b) Description of Available Off-the-shelf Solutions	Critical SH .	Essential SH .	Non-essential SH

c) New Problems arising from this new product	Critical SH .	Essential SH .	Non-essential SH

d) Delivery Tasks (system development life cycle & approach)	Critical SH .	Essential SH .	Non-essential SH

e) Cutover Requirements (data migration & procedure changes)	Critical SH .	Essential SH .	Non-essential SH

f) Risks	Critical SH .	Essential SH .	Non-essential SH

g) Costs (effort & cost estimates & budgets)	Critical SH .	Essential SH .	Non-essential SH

h) User Documentation & Training	Critical SH .	Essential SH .	Non-essential SH

i) Pending Requirements to be followed up in later product versions or other products	Critical SH .	Essential SH .	Non-essential SH

j) Ideas for Solutions	Critical SH .	Essential SH .	Non-essential SH

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