Survey Templates Surveys Project Management

Project Management

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Dear colleagues.

You are invited to participate in a short survey relating to my University final year project. It’s estimated that the questionnaire will take no longer than 20-30 minutes of your time.

The questionnaire should ideally be completed by all the individuals who participate in IT Projects in our company, this participation can range from being a temporary project team member to leading a Project.

Please answer all questions as honestly as possible. Your personal details, opinions and the company details will remain anonymous in the report.

Questions 1-8: General information and project management experience.

Questions 9-17: Project Management Maturity.

Your participation is appreciated.

1.In which region do you work?

EMEA

2.What is your main job role? E.g. Support Analyst, Regional IT Manager, Network Engineer etc.

3.What current project roles do you hold?

Project team member

Project Manager

Project Sponsor

Other

4.Please indicate the level of Project Management experience you have by recording the total number of years you have been engaged at each level.

5.Please indicate what Project Management training you have attended in the last 5 years and list any certifications obtained.

6.Please indicate the average time you spend each day working on Projects.

1-15%

15-30 %

30-45 %

45-60 %

60-more %

7.Please state what recognized Project Management methodologies or best practices you have worked with before. E.g. Prince2, PMBOK etc

8.How would you rate Babcock & Brown's current Project Management maturity level?

Excellent

Very Good

Good

Fair

Poor

Please complete the nine questions below on Project Management maturity by selecting the answer that best matches the IT Departments level for the given area of project management.

These knowledge areas are integral to and consistent with the Project Management Institute’s Project Management Body of Knowledge (PMBOK®).

9.Project Integration Management

The purpose of project integration management is to coordinate project activities and integrate all efforts into a project plan.
It involves organizing the information into a project information system, controlling changes, directing and managing project execution and closing the project management processes.

Please select the answer that best matches Babcock and Brown’s Project Integration Management level.

Level 5 - Optimized Process: Project integration improvement procedures utilized. Lessons learned regularly examined and used to improve documented processes.

Level 3 - Organizational Standards and Institutionalized Process: Project integration efforts institutionalized with procedures and standards. Project Office beginning to integrate project data.

Level 4 - Managed Process: Processes/standards utilized by all projects and integrated with other corporate processes/systems. Decisions based on performance metrics.

Level 1 - Initial Process: No established practices, standards or Project Office. Work performed in ad hoc fashion.

Level 2 - Structured Process and Standards: Basic, documented processes for project planning and reporting. Management only involved on high-visibility projects.

10.Project Scope Management

Scope management is the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.

Please select the answer that best matches Babcock and Brown’s Project Scope Management level.

Level 2 - Structured Process and Standards: Basic scope management process in place. Scope management techniques regularly applied on larger, more visible projects.

Level 1 - Initial Process: General statement of business requirements. Little/no scope management or documentation. Management aware of key milestones only.

Level 4 - Managed Process: Project management processes used on all projects. Projects managed and evaluated in light of other projects.

Level 5 - Optimized Process: Effectiveness and efficiency metrics drive project scope decisions by appropriate levels of management. Focus on high utilization of value.

Level 3 - Organizational Standards and Institutionalized Process: Full project management process documented and utilized by most projects. Stakeholders actively participating in scope decisions.

11.Project Time Management

The overall purpose of time management is to develop the project schedule, manage to that schedule, and ensure the project completes within the approved timeframe. Time management involves defining project activities, sequencing the activities, developing the schedule, and controlling the plans during project execution.

Please select the answer that best matches Babcock and Brown’s Project Time Management level.

Level 3 - Organizational Standards and Institutionalized Process: Time management processes documented and utilized by most projects. Organization wide integration includes inter-project dependencies.

Level 5 - Optimized Process: Improvement procedures utilized for time management processes. Lessons learned are examined and used to improve documented processes.

Level 2 - Structured Process and Standards: Basic processes exist but not required for planning and scheduling. Standard scheduling approaches utilized for large, visible projects.

Level 1 - Initial Process: No established planning or scheduling standards. Lack of documentation makes it difficult to achieve repeatable project success.

Level 4 - Managed Process: Time management utilizes historical data to forecast future performance. Management decisions based on efficiency and effectiveness metrics.

12.Project Cost Management

The overall purpose of cost management is to determine the total costs of the project, manage to those costs, and ensure the project completes within the approved budget. Cost management involves identifying required resources, estimating the cost of those resources, developing a project baseline, comparing progress against the baseline, and controlling costs.

Please select the answer that best matches Babcock and Brown’s Project Cost Management level.

Level 3 - Organizational Standards and Institutionalized Process: Cost processes are organizational standard and utilized by most projects. Costs are fully integrated into project office resource library.

Level 2 - Structured Process and Standards: Processes exist for cost estimating, reporting, and performance measurement. Cost management processes are used for large, visible projects.

Level 1 - Initial Process: No established practices or standards. Cost process documentation is ad hoc and individual project teams follow informal practices.

Level 5 - Optimized Process: Lessons learned improve documented processes. Management actively uses efficiency and effectiveness metrics for decision-making.

Level 4 - Managed Process: Cost planning and tracking integrated with Project Office, financial, and human resources systems. Standards tied to corporate processes.

13.Project Quality Management

The overall purpose of quality management is to ensure that the project will satisfy the objectives for which it was undertaken. It consists of the Quality Planning, Perform Quality Assurance, and Perform Quality Control project management processes.

Please select the answer that best matches Babcock and Brown’s Project Quality Management level.

Level 4 - Managed Process: All projects required to use quality planning standard processes. The Project Office coordinates quality standards and assurance.

Level 5 - Optimized Process: The quality process includes guidelines for feeding improvements back into the process. Metrics are key to product quality decisions.

Level 1 - Initial Process: No established project quality practices or standards. Management is considering how they should define “quality.”

Level 3 - Organizational Standards and Institutionalized Process: Quality process is well documented and an organizational standard. Management involved in quality oversight for most projects.

Level 2 - Structured Process and Standards: Basic organizational project quality policy has been adopted. Management encourages quality policy application on large, visible projects.

14.Project Human Resource Management

The overall purpose of human resource management is to identify the requisite skill sets required for specific project activities, to identify individuals who have those skill sets, and to assign roles and responsibilities for the project, managing and ensuring high productivity of those resources, and forecasting future resource needs.

Please select the answer that best matches Babcock and Brown’s Project Human Resource Management level.

Level 2 - Structured Process and Standards: Repeatable process in place that defines how to plan and manage the human resources. Resource tracking for highly visible projects only.

Level 3 - Organizational Standards and Institutionalized Process: Most projects follow established resource management process. Professional development program establishes project management career path.

Level 1 - Initial Process: No repeatable process applied to planning and staffing projects. Project teams are ad hoc. Human resource time and cost is not measured.

Level 5 - Optimized Process: Process engages teams to document project lessons learned. Improvements are incorporated into human resources management process.

Level 4 - Managed Process: Resource forecasts used for project planning and prioritization. Project team performance measured and integrated with career development.

15.Project Communications Management

The overall purpose of communication management is to manage the project data process from collection to categorization to dissemination to utilization and decision making.

Please select the answer that best matches Babcock and Brown’s Project Communication Management level.

Level 3 - Organizational Standards and Institutionalized Process: Active involvement by management for project performance reviews. Most projects are executing a formal project communications plan.

Level 2 - Structured Process and Standards: Basic process is established. Large, highly visible projects follow the process and provide progress reporting for triple constraints.

Level 1 - Initial Process: There is an ad hoc communications process in place whereby projects are expected to provide informal status to management.

Level 4 - Managed Process: Communications management plan is required for all projects. Communications plans are integrated into corporate communications structure.

Level 5 - Optimized Process: An improvement process is in place to continuously improve project communications management. Lessons learned are captured and incorporated.

16.Project Risk Management

The overall purpose of risk management is to identify, analyze, respond, and control risk factors throughout the life of a project. Risk management is the understanding of risk events, assessing their impact to the project, determining the best way to deal with them, developing and executing a plan, and monitoring progress.

Please select the answer that best matches Babcock and Brown’s Project Risk Management level.

Level 4 - Managed Process: Management is actively engaged in organization-wide risk management. Risk systems are fully integrated with time, cost, and resource systems.

Level 1 - Initial Process: No established practices or standards in place. Documentation is minimal and results are not shared. Risk response is reactive.

Level 2 - Structured Process and Standards: Processes are documented and utilized for large projects. Management consistently involved with risks on large, visible projects.

Level 5 - Optimized Process: Improvement processes are utilized to ensure projects are continually measured and managed against value-based performance metrics.

Level 3 - Organizational Standards and Institutionalized Process: Risk management processes are utilized for most projects. Metrics are used to support risk decisions at the project and the program levels.

17.Project Procurement Management

Procurement management is the processes and actions undertaken by the project manager and/or project team to acquire goods and services in support of the project. It includes the contract management process.

Please select the answer that best matches Babcock and Brown’s Project Procurement Management level.

Level 3 - Organizational Standards and Institutionalized Process: Process an organizational standard and used by most projects. Project team and purchasing department integrated in the procurement process.

Level 1 - Initial Process: No project procurement process in place. Methods are ad hoc. Contracts managed at a final delivery level.

Level 2 - Structured Process and Standards: Basic process documented for procurement of goods and services. Procurement process is mostly utilized by large or highly visible projects.

Level 4 - Managed Process: Make/buy decisions are made with an organizational perspective. Vendor is integrated into the organization’s project management mechanisms.

Level 5 - Optimized Process: Procurement process reviewed periodically. On-going process improvements focus on procurement efficiency and effective metrics.

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