Intranet Analysis

1. What are the main activities that make up your job?

2. With whom do you communicate most frequently on work matters? (List all)

3. What sources of news (industry related or otherwise) do you regularly read, and what types of stories (industry related or otherwise) are you most interested in?

4. What features would drive you to use the intranet routinely (Select all that apply)?

Document sharing/private newsgroups to share ideas and discuss plans with team

Company news & updates

Central Company directory

Technical support FAQ's

Centralized location for expense reports, time-off requests, time-sheets, shared calendars

Career development & training

Up to date industry & department news and information

Other (Please Specify

5. What resources would help you perform your job more effectively (Select all that apply)?

Uniform instructions for completing work tasks

Policies & procedures

Published industry related content

Online help desk FAQ's & request tracking

Centralized HR information (Company updates, time-sheets, time-off planning, event announcements, benefits information, etc.)

Other (Please specify)

6. Currently, where do you obtain this information (Select all that apply)?

Email correspondence

Internet search or database

Local desktop

Shared network folder

Other (Please specify)

7. How often do you find yourself searching for the same information?

8. How often do you share or collaborate on documents that are universally used by your team?

9. What issues do you encounter most often when collaborating on documents (Select all that apply)?

Wasting time searching for the right file

Manually merging edits from multiple contributors

Working on the wrong or outdated document

Sharing the wrong version or document with a coworker or client

Keeping track of changes

Loss of productivity

Other (Please specify)

10. How do you track version control when collaborating/sharing documents with your team (Select all that apply)?

Renaming file

Don’t track

Shared folder sorted by date

Email correspondence

Company resource

Other (Please specify)