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  1. Surveys
  2. 2012
  3. April
  4. M
  5. MC Internal Controls & Financial Management
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Hello:
You are invited to participate in focus on Internal controls and Cash management in Cash projects. It will take approximately 35 minutes to complete the questionnaire.

Your participation in this study is completely voluntary. There are no foreseeable risks associated with answering this. However, if you feel uncomfortable answering any questions, you can withdraw from the survey at any point. It is very important for us to learn your opinions.

Your survey responses will be strictly confidential and data from this survey will be reported only in the aggregate. Your information will be coded and will remain confidential. If you have questions at any time about the survey or the procedures, you may contact Mrs. Lemlem Tecle Debbas at [0783918255]or by email at the email: [email protected]

Also note that results from this survey will be given to me on request. Thank you very much for your time and support. Please start with the survey now by clicking on the Continue button below.
 
 
 
* Gender (Please tick one)
 
Male
 
Female
 
 
 
* Age (completed years)
   
 
 
 
* Highest completed level of education
 
Certificate
 
Diploma
 
Bachelors
 
Masters
 
 
 
* Number of years working in the organization (Please tick one)
 
Below 1 year
 
1-2 years
 
3-4 years
 
5 years and above
 
 
 
* How frequent do you handle financial transactions (Tick as many as possible)
 
I work with finance department
 
I have cash approval authority
 
Have no approval authority but make cash requests
 
I see some activities/transactions taking place because
 
Other
 

 
 
INTERNAL CONTROL QUESTIONS: How is your level of agreement with the following: Kindly use the following guide:
4-Strongly agree (You agree with no doubt)
3-Agree (You agree with some doubt)
2-Disagree (You disagree with some doubt)
1-Stongly disagree (You disagree with no doubt at all)


Strongly agree Agree Disagree Strongly disagree
* -Beneficiaries for Cash for Work are selected by community leaders
* -List of Beneficiaries for Cash for Work sent by community leaders is available in office
* -Target beneficiaries varied as in the approved proposal
* -Community sensitization meetings are conducted prior to beneficiary selection
* -Daily attendance is signed or thumb printed by the beneficiaries
* -Daily attendance is verified by Mercy Corps Field officer
* -Daily attendance is approved by the Program Manager or Team Leader who has authority for approval
* -Purchase request is verified and approved by designated staff
* -Local purchase order is verified and approved by designated staff
* -Vouchers verified and approved by designated staff
Strongly agree Agree Disagree Strongly disagree
* -Receipts are verified and approved by designated staff
* -Purchase Request and Purchase Order verified and approved by two separate staff
* -The field officer signs on all the attendance sheet and passes it to other field officers to prepare the payment register
* -The field officer prepare payment register according to the daily register and forwarded to finance for payment
* -The finance staff review finance envelope for each beneficiary to avoid errors during field payment
* -Bank reconciliation is done monthly by a separate person other than the one handling cheques
* -All payment sheets are countersigned
* -Monthly cash budgets are prepared and adhered to by management
* -The attendance sheet matched with the list of community leaders registration list
* -The attendance sheet is approved by authorized personnel
Strongly agree Agree Disagree Strongly disagree
* -The staff have the knowledge and copy of the authorisation matrix
* -The staff monitoring the attendance sheet has knowledge of segregation of duties
* -The voucher given to the service provider is collected and matched with the receipt collected
* -The tillage beneficiary list is reconciled with the voucher issued
* -List of beneficiaries is received in office for reference
* -A safe location was selected for distribution and the routes vary carrying money to and from the field
* -The community proactively protect the program from security threats
* -The distribution of payment is done in time for recipients to get time to reach their homes
* -Cash payment practice increased the risk of corruption in the organisation
* -Wages for cash for work is paid in cash to individuals
* -Tillage receipts paid in cash for opening farmlands
* -Many trainings conducted related to cash for work and tillage in a year
* -The template used for processing payment of cash for work and tillage is clear for all staff
* -Access to daily payment and receipt transactions Journal is limited to specific staff
 
 
CASH MANAGEMENT QUESTIONS
How is your level of agreement with the following: Kindly use the following guide:
4-Strongly agree (You agree with no doubt)
3-Agree (You agree with some doubt)
2-Disagree (You disagree with some doubt)
1-Stongly disagree (You disagree with no doubt at all)


Strongly agree Agree Disagree Strongly disagree
* -Reliable methods are used to distribute cash
* -Initial assessment is done for appropriate method of delivery or distribution of cash
* -To avoid security risks, assessment is done prior to fund transported to project sites
* -Most beneficiaries and vendors are paid through bank
* -Electronic fund transfer is used to transfer cash from location to location
* -Local financial institutions are available to deliver cash payments direct to project sites
* -There is a possibility to use local money transfer
* -The organisation has an organisation chart
* -The organisation has a chart of accounts or an organised financial system
* -Accounting and internal control manuals and they are distributed to the staff
Strongly agree Agree Disagree Strongly disagree
* -The organization has internal auditor or independent from the internal control process
* -All transactions are approved from the authorised personnel
* -Only authorised personnel are authorised to sign cheques
* -Different individuals approve and make payments; check signers and do not record disbursements
* -Use pre-numbered cheques and account for them in sequence, each cheque has approved invoice
* -Store blank cheques in safes with limited access
* -Compare cheques to invoices; reconcile bank statements monthly
* -Invoices are stamped PAID
* -Petty cash is in office for small amount of payment
* -All staff have a knowledge of cash policy
Strongly agree Agree Disagree Strongly disagree
* -Only the cashier has access to safe
* -Surprise cash count conducted
* -Cash count conducted other than the cashier and reported the last day of the week
* -Cash shortage and overage found during cash count
* -Cash carry to the field security threat was happened the last year
* -No cash payment is made above the limit of cash payment as per transaction policy
 
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