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Project Extranets in the Construction Industry Survey + Sample Questionnaire Template

Project extranets in the construction industry survey questions is a questionnaire to understand the usage extranets, the potential benefits, the barriers and the overall opinion about its use in the construction industry.

For instance, it is essential for project team members in the construction industry to access drawing, photographs, and documents. All of this needs to be online and it is necessary to have features such as commenting or modifying these documents in real-time. For such cases, an extranet is used, which allows all members who are given access to the specific documents to communicate effectively in the team.

Following are the questions to gather opinions from the users about the potential benefits and barriers that come along with project extranets:



Personal and Organizational Identification
Email Address
Full name of your organization

Classification of the organisation
Please identify the core business activity of your organization.

How many branches does your organization have in this country?
What is the approximate number of employees present in your organization?

IT (Information Technology) Working Environment
How important is IT for the following in your organization?

Not at all important
Slightly important
Moderately important
Very important
Extremely important
To render core business activities
To communicate the project team
To communicate with the client
How much experience does your company have of working with Construction Project Extranets?

How often do you use the following to store project relevant information?
Always
Frequently
Sometimes
Never
Paper
Personal Computer
Workgroup / Company Server
FTP-Server
(Server that is accessible from outside
your organisation through the internet)
Document Management System

How often do you use the following tools to resolve design/construction problems within the project team?

Always
Frequently
Sometimes
Never
Face-to face meeting
Telephone + Short Text Messages
Messaging (like slack)
Fax
Email
Project Extranet
Mail / courier

Potential Benefits
How important are the following co-ordination tools in a construction project extranet?
Not at all important
Slightly important
Moderately important
Very important
Extremely important
Project Diary / Calendar_______________
Tasks / To-do-lists
Linked information
(e.g. email - task - project stage)
Clear definition of roles and responsibilities.
Read / Write access restrictions
of files and content.
In your opinion, how important are the following points?


Not at all important
Slightly important
Moderately important
Very important
Extremely important
Single-point data storage (e.g. Server, Extranet)
Real-time access to actual project design information
Accessibility from anywhere on multiple machines
Commonly agreed protocol/structure for digital content storage
Viewing and commenting on online information
Collaborative Working
How useful is content elaboration for the following points, done through Web forms/databases? 
Very useful
useful
Little useful
Not useful
Standard documents, such as minutes of the meeting or transmittals
Non-standard documents, such as reports, planning approval documentation
In your opinion, please state how important are the following points?
Not at all important
Slightly important
Moderately important
Very important
Extremely important
The possibility to re-use content from previous projects?
Project life cycle document management (e.g. consistent data base from design stage to facility management)

When compared to communication via conventional procedures, which of the following Extranet function would help you save time?

Saves time
Same time
More time
Notifications
(e.g. new relevant CAD-file was uploaded)
Discussion forum / Messaging
(e.g. MSN Messenger)
VoIP (Voice over IP)
Enhanced Emailing
Digital FAX
How useful is the online management of project workflows?
In your opinion, how important is the automation of construction project routine tasks?
Do you think, although the set up of process workflows is time-consuming, it will help to save time in the long run?
Potential Barriers
Are the following issues a potential impediment to use a Construction Project Extranet?
Yes
Maybe
No
Extranets are an additional cost factor, its overall profitability is difficult to measure and therefore remains unclear.
The interoperability between the different platform providers is limited.
The responsibility for data storage, data integrity, availability and access restrictions are outsourced to an ASP (Application Service Provider).
The potential infraction of intellectual property rights by other team members.
The user interface for most Extranets is the MS Internet Explorer, what makes additional software acquirements unnecessary but has a limited functionality as well.
Project data stored in the Extranet can only be accessed if an internet connection is available.
Please use the box below for any additional comments you wish to make on the subject.

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