20 Best Customer Success Tools of 2025

For successful companies, customer satisfaction is the ultimate goal, and the journey doesn’t stop at acquiring clients; it begins there. As companies face intense competition and shifting consumer expectations, they increasingly rely on advanced tools that they can confidently use to engage, retain, and thrill their customers. Let’s talk about the 20 best customer success tools of 2025.

The age of customer-centricity requires a shift in how businesses approach customer relationships. No longer a reactive pursuit, customer success has transformed into a strategic necessity for long-term growth.

As we embark on this journey to explore the 20 best customer success tools of 2025, we uncover the complex network of analytics, automation, and personalized engagement that forms the foundation of modern customer success management, enlightening us about the immense potential of these approaches.

What are Customer Success Tools?

Customer success tools, a suite of software platforms and solutions, are a powerful resource for businesses. They enable companies to foster strong, mutually beneficial relationships with their customers.

Customer success tools are instrumental in helping businesses proactively engage, retain, and grow their customer base. They enable companies to:

• Gather and Analyze Customer Data: Collect and scrutinize customer information to identify trends and patterns.
• Take Targeted Actions: Implement specific measures to enhance customer satisfaction and loyalty.
• Monitor Customer Health: Keep track of customer well-being to address issues promptly.
• Manage Customer Lifecycle: Oversee the entire customer journey to ensure continuous engagement.
• Collect Feedback: Obtain valuable customer insights through surveys and feedback forms.
• Utilize Predictive Analytics: Forecast future customer behavior and needs to drive long-term value.

A dedicated customer success team equipped with these tools is crucial for customer success. These teams are pivotal in managing customer relationships, addressing queries, and ensuring customers get the most out of the products or services.

Ultimately, by leveraging robust customer success tools and a dedicated team, businesses can effectively monitor customer health scores, anticipate needs, and proactively address issues before they escalate. This proactive approach promotes stronger customer relationships and cultivates a loyal customer base that is more likely to advocate for the brand and contribute to its long-term success.

What are the Uses of Customer Success Tools?

Customer success tools are not just tools but empowering resources that enable businesses to enhance the overall customer experience and drive business growth. Here are some of the key uses of these empowering tools:

1. Customer Engagement

Customer success tools enable businesses to foster meaningful customer interactions across various channels, facilitating customer conversations and addressing customer queries effectively. These tools help strengthen relationships and build rapport by providing personalized communication and support.

2. Retention Optimization

One of the primary proactive goals of customer success tools, such as customer health score trackers, is to minimize customer churn and maximize retention rates. Through data analysis and proactive interventions, businesses can identify at-risk clients and take targeted actions to address their needs and concerns, improving overall retention rates.

3. Data Analytics

Customer success tools leverage data analytics to achieve insights into customer behavior, preferences, and satisfaction levels. Analyzing customer data empowers businesses to discern trends, patterns, and areas ripe for improvement, enabling customer success teams to make data-driven decisions.

4. Lifecycle Management

These tools support businesses in managing the complete customer journey, spanning initial onboarding through renewal and expansion phases. By automating processes and workflows, companies can streamline customer interactions and ensure a seamless experience at every stage, effectively managing the customer lifecycle.

5. Feedback Collection

Customer success tools empower businesses to collect customer feedback via surveys, feedback forms, and various communication channels. By systematically gathering and analyzing customer feedback, companies can glean invaluable insights into customer satisfaction levels and pinpoint areas for enhancement, fostering a culture of continuous improvement.

Customer success tools are crucial in helping businesses proactively engage with their customers, optimize retention rates, leverage data insights, manage the customer lifecycle effectively, and gather valuable feedback to drive continuous improvement and growth. With these existing tools, companies can stay ahead of customer needs and ensure their satisfaction.

Importance of Customer Success Tools

Customer success tools are the key to unlocking customer advocacy, satisfaction, and loyalty.

Here are the importance of those tools:

• Enhance customer satisfaction and loyalty.
• Proactively engage with customers throughout their lifecycle.
• Reduce customer churn and improve retention rates.
• Leverage data analytics for insights into customer behavior and preferences.
• Streamline customer interactions and workflows.
• Identify areas for product and service improvement through feedback collection.
• Drive long-term value for both the customer and the business.

Customer success tools are vital in helping companies to thrive in today’s competitive market. By prioritizing customer satisfaction and utilizing innovative tools and strategies, companies can forge stronger relationships with their customers, driving growth and success in the long run.

20 Best Customer Success Tools of 2025

In an era of paramount customer satisfaction, businesses increasingly turn to advanced solutions to engage, retain, and delight their customers.

1. QuestionPro

QuestionPro is a versatile survey and feedback management platform that helps businesses gather customer insights to drive informed decision-making.

Key Features:

• Robust survey creation tools with various question types and customization options.
• Advanced analytics capabilities to analyze survey data and derive actionable insights.

Customizable reporting dashboards for visualizing survey results and trends.

• Integration options with other business systems for seamless data transfer and analysis.
• Multi-channel feedback collection, including web, mobile, email, and more.

Pricing: Most popular plans start at $99 per month, with pricing tiers available for businesses of all sizes. Custom pricing options are available for enterprises with specific needs.

2. CustomerSuccessBox

CustomerSuccessBox is a comprehensive customer success software that empowers businesses to nurture strong and mutually beneficial customer experience automation.

Key Features:

• Automated customer onboarding and lifecycle management processes.
• Customer health data monitoring and predictive analytics to identify at-risk accounts.
• Personalized engagement strategies based on customer segmentation and behavior analysis.
• Customizable dashboards and reporting to track key metrics and performance indicators.

Pricing: Custom pricing based on business needs and requirements.

3. Catalyst

Catalyst is a customer success platform that focuses on customer health scores, proactive engagement, and lifecycle management.

Key Features:

• Customer health scoring algorithms to assess the health of individual accounts.
• Integration with CRM and other business systems for centralized data management.
• Real-time alerts and notifications to flag potential risks or opportunities.
• Analytics and reporting features to track customer success metrics and outcomes.

Pricing: Custom pricing options available.

4. Gainsight

Gainsight is a comprehensive customer success platform designed to help businesses drive proactive engagement, retention, and growth. It offers tools for analyzing customer data, automating workflows, and monitoring customer health data to ensure long-term success.

Key Features:

• Utilize advanced analytics to glean insights into customer preferences and behavior.
• Automation capabilities for streamlining customer interactions and workflows.
• Health monitoring to identify at-risk customers and take proactive actions.
• Integration with CRM and other systems for seamless data management and analysis.

Pricing: Custom pricing based on business size and requirements.

5. ChurnZero

ChurnZero is a customer success software focused on reducing customer churn through advanced analytics, automation, and health monitoring.

Key Features:

• Customer health score to prioritize and monitor engagement and satisfaction levels.
• We have automated workflows and playbooks for proactive customer outreach and intervention.
• Real-time alerts and notifications to notify teams of potential churn risks and opportunities.
• Integration with CRM and other business systems for seamless data synchronization and analysis.

Pricing: Custom pricing is available and tailored to the specific needs and scale of the business.

6. Custify

Custify is user-friendly customer success software that empowers businesses to effortlessly track customer health, automate workflows, and drive retention. 

Key Features:

• Customer health monitoring tools to assess customer accounts’ well-being and identify improvement areas.
• Workflow automation capabilities for streamlining repetitive tasks and ensuring consistent customer engagement.
• Integration options with CRM systems, communication tools, and other business applications for data synchronization.
• Reporting and analytics features for tracking key metrics and measuring the impact of customer success efforts.

Pricing: Plans start at $999 per month.

7. Zendesk

Zendesk is a globally trusted customer service and engagement platform relied upon by businesses worldwide. It provides a comprehensive suite of tools to efficiently manage customer interactions across various channels, including email, chat, phone, and social media.

Key Features:

• Ticketing systems for efficient management of customer support requests.
• Knowledge base management for self-service support options.
• Integration with CRM and other business systems for seamless data synchronization.
• Customizable reporting and analytics dashboards for performance tracking.

Pricing: Zendesk offers a range of pricing plans starting from $55 per agent per month, with additional features available in higher-tier plans.

8. Vitally

Vitally is a customer success platform specializing in monitoring customer health and enabling proactive engagement strategies. It gives businesses the tools to track and analyze customer data, identify trends, and predict customer experience.

Key Features:

• Customer health monitoring is used to assess the well-being of each customer’s relationship.
• Segmentation tools to categorize customers based on their health scores and other parameters.
• Personalized playbooks for executing targeted engagement campaigns.
• Integration capabilities with various business systems for streamlined data management.

Pricing: Custom pricing based on business size and requirements.

9. SmartKarrot

SmartKarrot is a customer success software solution that drives engagement, retention, and growth. It offers a comprehensive suite of tools to help businesses monitor customer health scorecards, collect feedback, and deliver personalized experiences.

Key Features:

• Health scoring to assess the overall health of customer relationships.
• Lifecycle management features to guide customers through various stages of their journey.
• Customer feedback collection and analysis for continuous improvement.
• Automated workflows to streamline processes and enhance efficiency.

Pricing: Plans start at $6,600 per year.

10. Salesforce Service Cloud

Salesforce Service Cloud stands out as a robust customer service platform. It offers a unique blend of tools for case management, knowledge base creation, and omnichannel support. It’s designed to help businesses deliver exceptional support experiences, setting them apart.

Key Features:

• Knowledge base management for providing self-service support options.
• Integration with Salesforce CRM for a unified view of customer interactions.
• AI-powered chatbots for automating customer support tasks.
• Advanced analytics and reporting capabilities for monitoring service performance.

Pricing: Salesforce Service Cloud pricing starts from $25 per user per month, with additional costs for customization options and advanced features.

11. Totango

Totango is a customer success management platform designed to help businesses increase customer retention, reduce churn, and drive growth.

Key Features:

• Customer health scoring to identify at-risk accounts and prioritize actions.
• Lifecycle management features to guide customers through onboarding, adoption, and expansion.
• Automated workflows for proactive customer outreach and intervention.
• Integration capabilities with CRM, support, and marketing systems for holistic customer management.

Advanced analytics and reporting to measure success metrics and track performance over time.

Pricing: Custom pricing is available upon request and tailored to each business’s specific needs and scale.

12. Planhat

Planhat is a right customer success software designed to help businesses manage and optimize their customer requests. It provides tools for tracking customer health, lifecycle management, and proactive engagement to drive long-term success.

Key Features:

• Customer health scoring to identify at-risk accounts and prioritize actions.
• Proactive engagement tools such as automated messaging and playbooks to nurture customer relationships.
• Integration capabilities with CRM systems, communication tools, and other business applications.
• Reporting and analytics dashboard for monitoring customer metrics and performance.

Pricing: Custom pricing is available upon request.

13. EverAfter

EverAfter is a customer success automation platform that delivers personalized experiences throughout the customer’s journey. It helps businesses build strong customer communications by providing tools for onboarding, adoption, and ongoing engagement.

Key Features:

• Automated touchpoints and messaging to guide customers through key milestones and activities.
• Health scoring and risk assessment to identify areas for improvement and proactive intervention.
• Integration with CRM and communication tools for seamless data synchronization and engagement.
• Analytics and reporting dashboard to track customer health, satisfaction, and retention.

Pricing: Custom pricing is available upon request.

14. ClientSuccess

ClientSuccess is a customer success management software designed to help businesses drive retention, expansion, and advocacy. It provides tools for tracking customer health, managing renewals, and fostering strong relationships.

Key Features:

• Customer health monitoring to assess engagement, satisfaction, and potential churn risks.
• Renewal management features to streamline the renewal process and maximize retention rates.
• Integration capabilities with CRM, support, and billing systems for comprehensive customer data management.
• Reporting and analytics dashboard for tracking key customer metrics and performance indicators.

Pricing: Custom pricing is available upon request.

15. UserIQ

UserIQ is a customer success platform that helps businesses drive user adoption, retention, and expansion. It provides onboarding, engagement, and insights tools to optimize the user experience and maximize customer satisfaction.

Key Features:

• User onboarding guidance and walkthroughs will help users get started with the product.
• In-app messaging and notifications to communicate important updates, announcements, and offers.
• User analytics and behavior tracking to understand how users interact with the product and identify areas for improvement.
• Reporting and analytics dashboard for tracking user adoption, engagement, and satisfaction metrics.

Pricing: Custom pricing is available upon request.

16. ZapScale

ZapScale is a customer success automation platform that helps businesses reduce churn, drive expansion, and improve customer satisfaction. It provides tools for health scoring, lifecycle management, and proactive engagement to optimize the customer journey.

Key Features:

• Health scoring to assess customers’ overall health and satisfaction and identify potential churn risks.
• Lifecycle management features to automate key customer touchpoints and activities throughout the customer journey.
• Integration capabilities with CRM, support, and billing systems for seamless data synchronization and workflow automation.
• Reporting and analytics dashboard for tracking customer health, satisfaction, and retention metrics.

Pricing: Custom pricing is available upon request.

17. Natero

Natero is a customer success software that helps businesses predict, analyze, and manage customer health and engagement. It provides tools for health scoring, lifecycle management, and proactive outreach to drive retention and expansion.

Key Features:

• Predictive analytics to forecast customer behavior, identify churn risks and prioritize actions for intervention.
• Health scoring is used to assess customers’ overall health and satisfaction and identify areas for improvement.
• Lifecycle management features to automate key customer touchpoints and activities throughout the customer journey.
• Integration capabilities with CRM, support, and billing systems for comprehensive customer data management.

Pricing: Custom pricing is available upon request.

18. HubSpot

HubSpot is a comprehensive CRM and customer success platform that helps businesses attract, engage, and delight customers. It provides tools for marketing, sales, and customer service to deliver a seamless customer experience.

Key Features:

• Sales automation tools for managing leads, contacts, and deals to accelerate the sales process and drive revenue growth.
• Customer service tools for managing support tickets, inquiries, and feedback to deliver exceptional customer experiences.
• Integration capabilities with third-party apps and tools for seamless data synchronization and workflow automation.
• Reporting and analytics dashboard for tracking marketing, sales, and customer service performance metrics.

Pricing: Plans start at $890 per month.

19. Salesmachine

Salesmachine is a customer success platform that helps businesses reduce churn, drive expansion, and improve customer satisfaction. It provides tools for health scoring, lifecycle management, and proactive engagement to optimize the customer journey.

Key Features:

• Health scoring to assess customers’ overall health and satisfaction and identify potential churn risks.
• Lifecycle management features to automate key customer touchpoints and activities throughout the customer journey.
• Integration capabilities with CRM, support, and billing systems for seamless data synchronization and workflow automation.
• Reporting and analytics dashboard for tracking customer health, satisfaction, and retention metrics.

Pricing: Plans start at $75 per month.

20. Velaris

Velaris is a customer success software that helps businesses track and manage customer engagement and satisfaction. It provides tools for engagement tracking, automation, and reporting to drive retention and growth.

Key Features:

• Engagement tracking to monitor customer sentiment, interactions and behaviors.
• Automation features to streamline customer touchpoints and workflows for improved efficiency and effectiveness.
• Reporting and analytics dashboard for tracking key customer metrics and performance indicators.
• Integration capabilities with CRM, support, and communication tools for seamless data synchronization and workflow automation.

Pricing: Custom pricing is available upon request.

Why QuestionPro can be The Best Choice

QuestionPro is a top choice for customer success due to its comprehensive features that drive customer engagement, satisfaction, and loyalty. Here’s why it can be the best choice:

1. Versatile Survey and Feedback Management

QuestionPro offers robust survey creation tools with various question types and customization options. This versatility allows businesses to tailor surveys to their specific needs and gather detailed customer feedback.

2. Advanced Analytics Capabilities

The platform provides advanced analytics capabilities to analyze survey data and derive actionable insights. Powerful analytics tools enable businesses to delve deeply into customer preferences, behaviors, and satisfaction levels, providing invaluable insights.

3. Customizable Reporting Dashboards

QuestionPro offers customizable reporting dashboards for visualizing survey results and trends. These dashboards provide:

• Real-Time Visibility: Access immediate insights into customer feedback.
• Customizable Reporting: Tailor dashboards to specific business needs.
• Visualization of Survey Results: Easily interpret survey data through visual aids.
• Trend Analysis: Identify and analyze trends over time.
• Informed Decision-Making: Empower businesses to make data-driven decisions.

4. Integration Options

The platform seamlessly integrates with other business systems, allowing for seamless data transfer and analysis. This integration capability ensures businesses can leverage existing data and workflows, maximizing efficiency and effectiveness.

5. Multi-Channel Feedback Collection

QuestionPro supports multi-channel feedback collection, including:

• Web Surveys.
• Mobile Surveys.
• Email Surveys.
• And More.

By adopting a multi-channel approach, businesses can:

• Engage with customers across various touchpoints.
• Ensure thorough feedback collection.

QuestionPro’s versatility, advanced analytics capabilities, customizable reporting dashboards, integration options, multi-channel feedback collection, and affordable pricing make it a compelling choice for businesses looking to drive customer success and satisfaction.

Conclusion

In the dynamic realm of modern business, the significance of customer success tools cannot be overstated. These tools are indispensable assets, guiding businesses to cultivate meaningful and enduring customer relationships. By harnessing the power of data analytics, automation, and personalized engagement, companies can meet and exceed customer expectations, driving unparalleled levels of satisfaction and loyalty.

Furthermore, customer success software options drive innovation and growth, equipping businesses with the tools they need to maintain a competitive edge in today’s rapidly evolving landscape. These tools provide invaluable insights and resources that shape customer-centric strategies, from streamlining customer interactions to predicting and preempting potential issues.

As businesses increasingly emphasize customer experience as a fundamental aspect of their operations, adopting practical customer success tools becomes a strategic necessity for ensuring long-term success and prosperity.

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