Top 10 Microsoft Forms Alternatives to Create Effective Forms

Creating online forms should be simple, flexible, and packed with features that suit your needs. While Microsoft Forms is a popular choice, it might not be the best fit for everyone. Whether you need more customization, better integrations, or advanced reporting, there are plenty of Microsoft Forms Alternatives that can take your form-building experience to the next level.

If you’re looking for the best Microsoft Forms alternatives, this blog will introduce you to 10 top-notch tools that offer great features, better usability, and competitive pricing.

What do Microsoft Forms do?

Microsoft Forms is an online tool that helps users create surveys, quizzes, and polls easily. It’s part of the Microsoft 365 suite, making it an excellent choice for businesses, educators, and individuals who already use Microsoft apps like Excel, Teams, and Outlook.

With Microsoft Forms, you can quickly design forms using pre-built templates or create custom ones from scratch. It allows you to collect responses in real-time and view results in easy-to-understand charts and reports. Since it integrates seamlessly with Excel, you can also export data for further analysis.

Some key things you can do with Microsoft Forms:

• Create surveys & quizzes: Collect feedback from employees, students, or customers.
• Use AI-powered suggestions: Get smart recommendations for questions as you build forms.
• Customize branding: Add your logo and change colors to match your style.
• Analyze responses: View results instantly and export data for deeper insights.
• Collaborate easily: Share forms with your team and work on them together.

Microsoft Forms is simple to use and great for basic data collection, but some users look for alternatives with more advanced features, better design flexibility, and deeper integrations.

Why Should You Look for Microsoft Forms Alternatives?

Microsoft Forms is a simple and convenient tool, especially for those already using Microsoft 365. However, it has some limitations that might make you look for alternatives.

1. Limited Customization: While Microsoft Forms lets you create basic surveys and quizzes, it lacks advanced customization options and form elements. You can’t fully control the design, layout, or branding, which might be a problem if you want your forms to match your brand.
2. Fewer Advanced Features: If you need complex form logic, advanced automation, or in-depth reporting, Microsoft Forms may not be enough. Many alternatives offer better conditional logic, AI-driven insights, and more powerful analytics.
3. Integration Limitations: Microsoft Forms works well within the Microsoft ecosystem, but if you use other tools like Salesforce, HubSpot, or Zapier, you might struggle with integrations. Some alternatives provide seamless connections with a wider range of apps.
4. Pricing: Microsoft Forms is free with Microsoft 365, but if you’re not using the full suite, it may not be cost-effective. Many alternatives offer free or lower-priced plans with more flexibility and features.

Top 10 Microsoft Forms Alternatives

If you’re looking for alternatives to Microsoft Forms, there are plenty of great options out there that offer more features, flexibility, and customization. Here are the top 10 Microsoft Forms alternatives to consider:

1. QuestionPro

QuestionPro is a powerful online survey tool and also a form-building tool designed for businesses, researchers, and organizations. It offers advanced survey features, real-time analytics, and AI-driven insights, making it a great choice for those who need in-depth data collection and reporting.

Features:

• Various question types (MCQs, rating scales, open-ended, etc.)
• Advanced logic and branching.
• AI-powered sentiment analysis.
• Custom branding and white-label options.
• Offline survey capabilities.
• Secure data storage with GDPR compliance.

Cons:

• The interface could be more modern.

Pricing: QuestionPro is one of the free Microsoft Forms alternatives. Paid plans start at $99/month.

2. Google Forms

Google Forms is a free and easy-to-use tool that integrates well with Google Workspace. It’s ideal for creating simple surveys, quizzes, and feedback forms without any technical skills.

Features:

• Free to use with a Google account.
• Basic conditional logic.
• Customizable themes and colors.
• Email notifications for responses.
• Unlimited form responses are allowed.
• Add images and videos to forms.

Cons:

• Limited design and branding options.
• Can’t collect payments directly.

Pricing: Free for all users.

Learn More: Best Google Survey Alternatives.

3. Paperform

Paperform is a modern and flexible form builder that feels more like a document editor. It’s perfect for businesses that need interactive forms, payment collection, and custom branding.

Features:

• Beautiful and customizable form designs.
• Accepts payments via Stripe, PayPal, and Square.
• Advanced conditional logic.
• Embed forms on websites.
• Multi-page forms with progress tracking.
• File uploads and attachments.

Cons:

• No offline form capabilities.

Pricing: Starts at $24/month.

4. Wufoo

Wufoo is a simple form builder that allows users to create forms, surveys, contact forms, registration forms, and payment forms easily. It’s great for small businesses looking for a straightforward solution.

Features:

• Secure payment collection.
• 400+ templates for easy form creation.
• Custom branding options.
• File upload capabilities.

Cons:

• UI feels outdated

Pricing: Paid plans start at $16/month.

5. SurveySparrow

SurveySparrow is known for its conversational and engaging survey experience. It offers multi-format surveys, automation, and powerful analytics.

Features:

• Conversational and chat-like surveys.
• Multi-device compatibility (mobile, desktop, tablet).
• Role-based team collaboration.
• GDPR & HIPAA compliance.

Cons:

• AI features are only in higher-tier plans.

Pricing: Paid plans start at $19/month.

6. Typeform

Typeform is an interactive form builder known for its beautiful and engaging design. It’s ideal for businesses looking to create conversational surveys and quizzes.

Features:

• Unique conversational form experience.
• Customizable themes and branding.
• Logic jumps for personalized responses.
• AI-powered suggestions.
• Video and image integration.
• Lead generation tools.

Cons:

• It’s not ideal for traditional forms.
• Some users find the interface restrictive.
• Pricing: Paid plans start at $25/month.

7. JotForm

JotForm is a feature-rich form builder that supports payment processing, automation, and integrations with third-party apps. It’s perfect for businesses and professionals.

Features:

• 10,000+ form templates.
• Accepts payments via PayPal, Stripe, and more.
• HIPAA-compliant forms for healthcare use.
• Mobile app for offline data collection.
• API and third-party integrations.

Cons:

• Customer support response time varies.

Pricing: Paid plans start at $34/month.

8. SurveyMonkey

SurveyMonkey is one of the most well-known survey tools, offering a wide range of features for businesses, researchers, and marketers.

Features:

• AI-powered survey recommendations.
• Multiple question formats.
• Advanced analytics and insights.
• Custom branding and white labeling.
• Team collaboration features.
• Automated email and SMS surveys.
• GDPR and HIPAA compliance.
• Multi-language support.

Cons:

• Limited customization on lower plans.

Pricing: Free plan available. Paid plans start at $25/month.

Learn More: QuestionPro vs SurveyMonkey Software Comparison.

9. Zoho Forms

Zoho Forms is a versatile form builder that integrates seamlessly with other Zoho apps and third-party tools. It’s ideal for businesses looking for a customizable and scalable solution.

Features:

• Conditional logic and workflow automation.
• Mobile-friendly forms with offline data collection.
• Payment integration via PayPal and Stripe.
• Advanced reporting and analytics.
• GDPR compliance and secure data storage.

Cons:

• Limited design flexibility compared to competitors.

Pricing: Free plan available. Contact Zoho Forms for pricing.

10. Formstack

Formstack is a robust form-building platform designed for businesses that need advanced automation and integration capabilities. It’s great for creating forms, surveys, and workflows with minimal effort.

Features:

• Payment processing via Stripe and PayPal.
• Advanced conditional logic and workflow automation.
• HIPAA and GDPR compliance.
• Custom branding and white labeling.

Cons:

• Higher pricing compared to some competitors.

Pricing: Paid plans start at $83/month.

Why Choosing QuestionPro as the Best Microsoft Forms Alternatives?

If you’re looking for a great alternative to Microsoft Forms, QuestionPro is definitely worth considering. It’s a powerful form-builder tool that offers a lot more flexibility and features, making it perfect for creating surveys, forms, and polls. Whether you’re a business, educator, or just someone who needs to collect data, QuestionPro has something for everyone.

Lots of Question Types

Unlike Microsoft Forms, QuestionPro offers a wide variety of question types. You can use multiple-choice questions, rating scales, dropdowns, and even advanced options like matrix questions. This makes it easier to get the exact data you need.

Customizable Design

Want your forms to match your brand? QuestionPro lets you customize the look and feel of your forms with colors, logos, and themes. This is great for businesses that want to maintain a consistent brand image.

Advanced Features

QuestionPro goes beyond basic forms with features like:

• Logic branching: Show or hide questions based on previous answers.
• Offline surveys: Collect responses even without an internet connection.
• Data analysis tools: Get detailed reports and insights from your survey results.

Affordable Pricing

QuestionPro offers a free plan with basic features, which is great for small projects. If you need more advanced tools, their paid plans are reasonably priced and offer a lot of value.

Who Should Use QuestionPro?

• Businesses: For customer feedback, employee surveys, or market research.
• Educators: To create quizzes, polls, or course evaluations.
• Individuals: For personal projects, event planning, or simple data collection.

Learn More: Best practices for creating a customer feedback form using online survey tools.

Conclusion

While Microsoft Forms is a solid choice for basic form creation, its limitations in customization, integrations, and analytics make it less suitable for businesses and researchers needing advanced features. Fortunately, several powerful alternatives like QuestionPro, Google Forms, Typeform, and SurveyMonkey offer better flexibility, deeper insights, and enhanced user experiences.

Among these, QuestionPro stands out as the best alternative with its robust analytics, seamless integrations, and customizable features, making it ideal for businesses, researchers, and enterprises. So, If you’re looking to take your forms and surveys to the next level, QuestionPro is definitely worth a try!

Frequently Asked Questions (FAQs)