To send a survey invitation via email, you need to have an appropriate email list that encompasses all the contacts for a specific target audience. You can create email lists by entering email addresses and other contact details manually or you can import the email list from an external file (Excel/CSV).
In this help file, we are going to focus on how to import email addresses from external files.
The file should be in Excel (.xls) or CSV (.csv) file format. If you have MS Excel 2007 then, please save the file as .xls file (Excel 2003 or earlier format). All Spreadsheet application softwares have the option for saving files as .csv files. Your data in the file should conform with any of the format option as below:
For Essentials license level, QuestionPro supports only Email, First name and Last name fields in the Excel/CSV file to be imported.
For Advanced and above license level, QuestionPro allows you to use custom variables (#255) in the Excel/CSV file to be imported.
You can also upload from Notepad (.txt) file. The email addresses and custom variables must be in the following format: email_address, first_name, last_name, custom1, custom2, custom3, custom4, custom5 For example:
email@example.com, Kevin, Battey firstname.lastname@example.org, Nick, Smith email@example.com, Tom, Russell
Please see Personalize emails to your distribution list help file (referenced below) for more information on how to use the custom variables uploaded with the email addresses.
The Excel File should be in the following format:Click on the File menu in Excel and select the Save As option. Select the File Type as CSV(Comma Delimited)and click on the Save Button.
When uploading multilingual variables make sure you use an Excel file. A .csv file doesn't support multilingual characters.
This feature is available with the following licenses :